Assistant Director of University Budgets - Florida Atlantic University

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Position Summary:


Florida Atlantic University is seeking an Assistant Director of University Budgets – Boca Raton, FL.




The Assistant Director of University Budgets reports to the Director and Associate Director and assists in the management and coordination of the university-wide annual budget construction process and budget allocations. This position is responsible for developing financial and analytical reports, submitting the Operating Budget, Expenditures Analysis, and Salary Category Detail files to the Florida Board of Governors, maintaining regular contact with our customers to address business issues and processes, and working with technical areas to create solutions. May function for the Director or Associate Director in his/her absence.




Summary of Responsibilities include:

+ Prepares the University’s Internal Operating Budget by developing methods, models, and other decision support systems and establishes timelines and deadlines, ensuring timely submission. ​

+ Sets up budget phases for the budget process in budget development and salary planning, manages the various budget processes required in the Adaptive system, and works directly with departments to assist them in preparing the budget. Loads the board-approved budget from Adaptive into Workday. Provides training and support to university staff on the budget tool and other budget-related matters.

+ Analyzes historical data and financial trends and conducted financial analysis and forecasting to support decision-making for preparing the University’s internal operating budget.

+ Maintains the accuracy of financial data by assigning correct budget numbers and expense codes, preparing or reviewing budget adjustments, researching and analyzing data regarding updates needed, and preparing budget to actual detail reports as needed.

+ Updates, coordinates, and prepares the fee resolution for Board approval, maintains carry-forward by department, and prepares any other budget reports for Board of Governor submissions, internal requests, ad hoc requests, etc.

+ Assists in the establishment of system-wide policies and procedures which ensure that resources are used in the most effective and efficient manner by all campuses and departments of the University.

+ Stays abreast of changes in financial regulations that may impact budgetary processes. Communicates budgetary guidelines and processes to department heads and other relevant personnel.

+ Ensures budgetary controls by reviewing expenditure totals and preparing budget entries as required. This includes guiding and training department staff on how to complete various budget amendments and review their budgets.

+ Coordinates with the Office of Information Technology and Institutional Effectiveness and Analysis departments to obtain various reports and information as needed for budgeting and Board of Governor submissions.

+ Develops a competent, productive, and efficient departmental staff through supervision and delegation of duties.

+ Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with other cultures or backgrounds.

+ Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Director of Budget.

+ Contributes to the overall success of Financial Affairs by performing all other duties and responsibilities as assigned, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer service.






FAU Benefits and Perks



+ If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:


+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.


+ State retirement options including tax-deferred annuities and Roth 403(b) plans.




+ State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service


+ Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php


+ Sick Leave Pool Program


+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).


+ Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf




+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).





For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php




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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.


Preferred Qualifications:


Proficient in Excel, Adaptive Planning, and Workday.





Salary:

$90,000 - $110,000 per year.





College or Department:

DFA: University Budget Office





Location:

Boca Raton





Work Days and Hours:

Monday through Friday, 8:00 a.m. to 5:00 p.m., with additional hours during the peak time of the fiscal year.





Application Deadline:

2024-12-01





Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter



OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.



PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.



REQUEST FOR ACCOMODATIONS:

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711


Florida Atlantic University is where your future begins.




With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.




To learn more about the vision and mission of FAU, please visit: www.fau.edu




In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.




Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.




Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.




Clery Act Information (https://www.fau.edu/police/clery.php)




Florida Statute 1010.35 - Screening Foreign Researchers


Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.