Assistant Director of Purchasing & Fleet Services - County of Riverside
Riverside, CA 92501
About the Job
The County of Riverside's Purchasing and Fleet Services has an opportunity for an Assistant Director of Purchasing and Fleet Services.
The Assistant Director of Purchasing and Fleet Services assists the Director in the planning, administration, and operation of the department. The role involves planning, organizing, and directing the Purchasing, Central Mail, and Fiscal Divisions, as well as performing other related duties as required.
The Assistant assists in the general administration of the Purchasing and Fleet Services Department. The incumbent is responsible for directing the administration and operations of specified department divisions, serving in the absence of the Director, and relieving the Director of many administrative duties. This class differs from the Assistant Director of Fleet Services by the latter's responsibility to administer and operate the County's Fleet program and Surplus Divisions.
Key Responsibilities:
- Assist the Director in planning, administration, and operation of the Purchasing and Fleet Services Department.
- Plan, organize, and direct the Purchasing, Central Mail, and Fiscal Divisions.
- Serve in the absence of the Director and relieve the Director of various administrative duties.
- Direct the administration and operations of specified department divisions.
- Perform other related duties as required.
Qualifications:
Most competitive candidates will have:
- Knowledge of governmental procurement processes.
- Familiarity with budgeting processes and fiscal management practices relevant to government agencies.
- Understanding of contract management principles and practices.
- Proficiency in using varying procurement software and financial management systems.
This is a non-teleworking position.
This class has been designated At-Will by the Board of Supervisors, in accordance with the provisions provided under Article 6, Section 601E (2) of the County Management Resolution and serves at the pleasure of the Director of Purchasing and Fleet Services.
This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3, Section 311(B) of the County Management Resolution. Program eligibility requires employees to be in a leadership position, manage other employees or programs, and have significant influence on the achievement of organizational objectives.
Meet the Team!
The Purchasing and Fleet Department's primary function is to provide vehicles, goods and services to other County Departments and agencies within the County of Riverside. Providing a unified purchasing system that ensures integrity and fairness, with centralized responsibility for oversight of solicitation, vendor selection, negotiation, award, contract management, reporting, disposal of surplus property and emergency logistical support for the benefit of Riverside County agencies.
EXAMPLES OF ESSENTIAL DUTIES
• Direct the operation of the Purchasing, Central Mail, and Fiscal Divisions through subordinate support staff and coordinate the day-to-day operation of the specified divisions.
• Develop and manage budgets and rates ensuring efficient allocation of resources and adherence to fiscal policies; Coordinate and oversee staff in the preparation of budget and strategic planning reports.
• Identify opportunities for process improvement and operational efficiency, implementing solutions to streamline workflows and reduce costs. Prepare and present reports on activities, performance, and operations to executive leadership and stakeholders, providing analysis and recommendations for improvement.
• Interview or direct the interviewing of prospective employees, make hiring decisions, perform employee evaluations, and recommend discipline and professional development measures; make recommendations on personnel transactions. Assign and train or direct the training of new employees.
• Assist in the coordination of specified division operations with other departments, and in promoting standardization of supplies and equipment. Collaborate with other departments and agencies to coordinate activities, services, and operations, ensuring alignment with overall objectives and initiatives.
• Develop and update policies and procedures to ensure compliance with government regulations and best practices; take a lead role in the development and negotiation of major or controversial contracts/projects.
• Oversee the procurement process, including vendor selection, contract negotiation, and purchasing activities to ensure compliance with government procurement regulations and cost-effectiveness.
MINIMUM QUALIFICATIONS
Education: Possession of a Bachelor's degree from an accredited college or university, preferably with major coursework in business or public administration, purchasing, or related field. Possession of a certificate as a Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) by the Institute for Supply Management (ISM) may be required.
Experience: Four years of experience at a supervisory or managerial level, with at least two years of the required experience in public sector purchasing and materials management, which included planning, organizing, and directing the operation of various divisions or departments at the senior or executive management level. A Master's degree in business, public administration, organizational management, supply chain management, purchasing, or related field may substitute for one year of the required experience.
Budget and Fiscal experience as a Riverside County Administrative Services Manager III, Deputy Director, or comparable role is highly desired. Fiscal experience with Internal Service Fund and rate procedures is also highly desired.
Knowledge of: The principles, practices, policies and procedures of purchasing/materials management; principles and practices necessary to plan, analyze, develop, direct, control, and evaluate a complex purchasing system; basic sources of supply, marketing practices, pricing methods and differentials, inventory management, distribution and warehouse; printing and manufacturing planning; budget and budget planning; modern supervisory practices and procedures.
Ability to: Interpret specifications, rules, and regulations; analyze data and arrive at logical conclusions; prepare clear and concise reports; deal tactfully and effectively with others; direct and supervise the work of others; plan, direct and reach long term goals.
SUPPLEMENTAL INFORMATION
What's Next?
This recruitment is open to all applicants.
For questions regarding this recruitment contact Ebelyn Skinner at eskinner@rivco.org.
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APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference.The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability
Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.
Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.
Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com .
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
MEDICAL/DENTAL INSURANCE: A Flexible Benefit Credit is provided on a monthly basis as governed by the Management Resolution or applicable bargaining unit. Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here.
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013.Effective July 1, 2023, the employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
401(a) MONEY PURCHASE PLAN: County contribution of $50 per pay period towards choice between two 401(a) plan providers.
ANNUAL LEAVE (Bi-Weekly Accrual):
0 < 36 months = 8.92 Hours
36 to <108>108 or more months = 12.00 Hours
Maximum Annual Leave accumulation is 1,800 hours. Employee may receive pay in lieu of up to 80 hours per calendar year. Agency/Department Head may approve an additional 80 hours.
-Annual Leave for Unrepresented Management Attorneys:
Maximum Annual Leave accumulation is 2,000 hours. Refer to Article 22 of the Management Resolution for a list of job classifications included.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: 5 days (3 days are County paid; 2 days can be taken through use of accrued leave balances).
BASIC LIFE INSURANCE: $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit can be coordinated with other available leave balances to provide up to 100% of pay.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the Management Resolution or applicable bargaining unit.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, Management Resolution, or Salary Ordinance. Please contact the recruiter listed on the job posting directly for more information..