Assistant Director of Finance - Magnolia St. Louis

The Assistant Director of Finance (ADOF) oversees the daily accounting, auditing, and financial reporting functions for multiple Magnolia Hotels and on-site accounting staff. The ADOF assists the Magnolia Area Director of Finance by ensuring adequate controls and procedures are in place to safeguard the hotel’s assets and ensure the integrity of the financial statements.

· Train, develop and supervise staff in all aspects of Payroll, Accounts Payable, Income Audit, and Accounts Receivable

· Maintain an equitable workload through adequate cross-training of accounting staff

· Reconciliation of bank account and balance sheet accounts to the general ledger

· Assist with establishing and maintaining internal controls

· Assist with the budget process

· Assist Area DOF as a liaison to external and internal auditors

· Year –End Audit Preparation and Support of budget and forecast activities

· Ability to meet tight deadlines

· Financial statement preparation and review with Area DOF

· Keep Area DOF informed of all issues/problems

· Assist Area DOF with the personnel functions of the department (interviewing applicants, evaluating employees, employee reviews, and employee disciplinary actions)

· Follow fair progressive discipline/coach & counseling procedures

· Knowledge of 1099 and 8027 requirements, TABC regulations as related to record keeping , Sales and Use Tax procedures, and form preparation

· Understanding of invoice processing and purchase order control procedures

· Involvement in the capital budgeting process

· Knowledge of petty cash procedures, coding, and consolidated cash deposit procedures

· Assist department management in reviewing and reconciling preliminary and final financial statements.

· Other duties as assigned.

· Ability to travel quarterly or bi-monthly to properties and work with on-site team.

· Knowledge of Marriott systems a plus.

ADDITIONAL RESPONSIBILITIES:

· Work in a cooperative and friendly manner with fellow employees, set a positive example.

· Provide the highest level of guest service to the hotel’s clients.

· Maintain professional attire and personal hygiene.

· Maintain a clean, neat and orderly work area.

· Read, understand and follow all policies, procedures and practices as stated in the Employee Handbook.

· Promptly report substandard (unsafe) conditions to Supervisor.

· Promptly report accidents, injuries, property damage or loss to Supervisor.

KNOWLEDGE AND SKILLS REQUIREMENTS:

· Knowledge of Microsoft Office including, Word and and Excel

· Experience in hospitality Accounting

· Prior supervisory experience in Accounting/Mastery of all functions which this position supervises

· Excellent organizational skills

· Must be able to speak, read, write and understand the primary language(s) used in the workplace.

· Must be able to read and write to facilitate the communication process.

· Requires good communication skills, both verbal and written.

· Must possess computer skills.

· Ability to assess/evaluate employees’ performance fairly

· Flexible to work varying schedules.

EDUCATION AND EXPERIENCE REQUIREMENTS:

· HS Diploma or equivalent

· Bachelor’s degree in Accounting or hotel & Restaurant management

DESCRIPTION/DEGREE OF PHYSICAL DEMANDS:

· Typical office environment

· Overhead, shoulder level, and floor level lifting

· Pushing/Pulling

· Sitting - Moderate: Ability to sit for prolonged periods.

· Standing - Ability to stand for long periods of time, up to 10 hours consecutively.

· Walking - Ability to walk 1 to 2 hours a day and move in small areas.

· Climbing - Modest: Lift, pivot and stretch, bend, squat and kneel with weight up to 15 pounds occasionally.

· Balancing - Often required to maintain balance while carrying weight and reaching.

· Stooping - Knees, back and lower body must be flexible enough for repetitious stooping as an ongoing function.

· Kneeling - Some kneeling on hard surfaces.

· Twisting - Continual demand of radius of 120 degrees, either direction from the waist, head, back or neck. Constant knee, hip, ankle and foot rotation.

· Reaching - Continual ability to reach above head with full arm, shoulder and hand extension and rotation.

· Finger Dexterity - Finger and thumb dexterity must be full range with consistent use.

· Grasping/Gripping - Minimal, right and left hands need to grip to constant 5 lb. pressure

· Feeling - Ability to detect and differentiate heat and cold, pressure registration, moisture, hard, soft, thin, and thick.

· Talking - Able to continually communicate fluently in English.

· Hearing - Able to hear diverse scopes of pitch levels, volume, respond to noise and alert at all times.

· Vision - 20/20 vision with or without aid.

Above description attainable with or without reasonable accommodations.

ENVIRONMENTAL WORK CONDITIONS:

· Weather Exposure – Cold and Heat Exposure, Wet/Humid Exposure

· Noise Exposure – Vibration, Office equipment noise

Salary range: $70k-80k

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