Assistant Director of Finance and Business Operations - State of Colorado

Assistant Director of Finance and Business Operations


Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4767611)










Assistant Director of Finance and Business Operations






Salary




$142,200.00 - $148,000.00 Annually






Location




Denver, CO








Job Type




Full Time






Job Number




CU35633








Department




University of Colorado - System Administration






Opening Date




12/19/2024








Closing Date




1/6/2025 11:59 PM Mountain






FLSA




Determined by Position








Primary Physical Work Address




1800 Grant St., Denver, CO 80202






FLSA Status






Exempt; position is not eligible for overtime compensation.










Department Contact Information




SystemHR.Recruiting@cu.edu






Type of Announcement




This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.








How To Apply




Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.











+ Description


+ Benefits







Department Information



To apply, please go to: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=35633




Who We Are:





System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses. Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty. Learn more about CU System Administration (https://www.cu.edu/cu-careers/cu-system) .


The Office for the Vice President for Budget, Finance and the Chief Financial Officer has the primary responsibility of planning and coordinating the university-wide budget and capital construction process. In addition to working closely with the campus budget offices, the office works with communication offices, faculty budget committees, the CCHE, and the state legislature, in particular the Joint Budget Committee and the Capital Development Committee. The office also produces and maintains the CU Compensation Database




Position Summary:


The Assistant Director of Finance and Business Operations position at the University of Colorado’s System Administration Offices plays a key role within the Office of Budget and Business Operations. The Business Operations team provides essential financial and service functions to all departments and centrally houses the expertise for accounting, procurement, and building operations. This role oversees and supports various departments' financial management and operational efficiency which includes the daily delivery of business services in accounting, procurement, administrative, and building operations support.


This position reports to the Assistant Vice President, System Administration Budget and Business Operations, and is exempt from the state of Colorado Classified Staff System.




Where You Will Work:


Hybrid – this role is eligible for a hybrid schedule, working some days from home and some days in office. This position is based at 1800 Grant Street in Denver, Colorado.






Description of Job





Duties and Responsibilities:


Financial Management:



+ Ensure that budgetary and financial decisions align with the organization's overall fiscal strategy and resource allocation.


+ Manage and analyze financial performance, providing actionable insights and recommendations to drive informed decision-making.


+ Ensure strict compliance with financial regulations, policies, and internal controls to mitigate risk and maintain integrity.


+ Oversee all accounting functions and financial reporting, ensuring adherence to organizational policies, GAAP standards, and relevant regulatory requirements.



Budget



+ Contribute to the creation, management, and execution of budgets to optimize financial resources and support organizational objectives.


+ Manage a fund transfer schedule between System Administration and the campuses, utilizing initiative and Inter-Campus Cost Allocation (ICCA) details provided by the Assistant Vice President of Budget and Business Operations.


+ Provide budgetary expertise to departments for in-year decision-making and actions requiring financial guidance.


+ Partner with cross-functional teams to develop budgets and manage financial resources for projects and special initiatives as directed by leadership.


+ Partner with Human Resources to make informed budgetary decisions regarding departmental labor budgets.



Reporting



+ Hold monthly meetings with department leadership to review their financial reports, identify any shortfalls or issues, resolve discrepancies as needed, and provide guidance or follow-up actions to ensure the budget remains aligned with actuals.


+ Prepare System Administration reports for various leadership requests, including those for Regent board meetings, University Net Position, the June Regent Budget Notebook, Efficiency Analysis, State Budget Data Book, and any other reports as needed.



Accounting and Procurement



+ Oversee compliance and manage approval processes for journals, requisitions, purchase orders, procurement card usage, travel and expense reimbursements, and reconciliations, ensuring accuracy and strict adherence to financial policies.


+ Partner with the Procurement Service Center and system departments to ensure the timely processing of new RFPs and other high-priority procurement actions, driving efficiency and alignment with organizational needs.


+ Lead and manage the fiscal year-end close process, including overseeing accruals (by the second close), preparing exhibit reports for System Administration (GASB), and coordinating additional tasks to ensure a timely and accurate financial close.



Building Operations



+ Supervise customer service, facilities management, and office management functions of the Finance and Business Operations Professional, ensuring efficient and effective service delivery.



Leadership and Team Collaboration:



+ Act as the AVP's backup in their absence, representing them at the Controller's and Budget Officers' meetings and collaborating with leadership on urgent building needs


+ Lead and mentor finance staff, fostering their professional growth and contributing to team development.


+ Collaborate closely with cross-functional teams (HR, IT, operations) to support and drive the organization’s overall business objectives.


+ Promote cross-departmental collaboration between finance and other teams to optimize business performance and achieve shared goals.






Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights





Minimum Qualifications:



+ Bachelor’s degree from an accredited institution of higher education, or equivalent professional experience. Professional experience may be substituted for the educational requirement on a year-for-year basis.


+ Five (5) years’ professional experience in higher education budget, accounting, finance, internal controls, and funding which includes one or more of the following:


+ Experience with university, state and federal rules pertaining to financial and budgetary activity


+ Experience optimizing organizational strategic planning with budget strategy


+ Experience with a wide range of human resource concepts, practices, and procedures




+ One (1) years’ experience in a managerial or supervisory role, which includes managing personnel, developing/mentoring direct reports, and completing performance reviews to ensure continuous improvement, high performance, and employee retention



Preferred Qualifications:



+ Master’s degree from an accredited institution of higher education in the field of finance, business administration, accounting, or non-profit management


+ Seven (7) years’ professional experience in higher education budget, accounting, finance, internal controls, and funding.


+ Progressively responsible experience managing or supporting a department or unit’s business operations, which includes:


+ Monitoring and managing budgets and finances and providing financial analysis


+ Coordinating human resources activities


+ Overseeing and participating in customer service functions


+ Planning and executing projects, meetings, and/or events




+ Two (2) years’ experience in a managerial or supervisory role, as indicated above



Knowledge, Skills, and Abilities:



+ Knowledge of CU’s organizations, fiscal management, financial structures and systems and governance


+ Knowledge of Governmental Accounting Standards Board (GASB) compliance, rules, and regulations


+ Ability to prepare and present financial analyses, schedules, and plans to a variety of audiences


+ Knowledge of business operations principles and best practices


+ Ability to interpret and apply complex rules and regulations and complete thorough and accurate research to solve problems and apply to projects assigned


+ Analytical and problem-solving skills, including the ability to examine and summarize data and trends in order to resolve issues and produce results


+ Ability to review and negotiate contracting and purchasing terms and conditions


+ Ability to handle and maintain sensitive and confidential material


+ Ability to resolve issues and develop new ideas and initiatives that improve the performance of the organization


+ Customer service skills, including the ability to actively listen, address customer needs, defuse tense situations, and maintain an open, flexible, and friendly demeanor


+ Ability to deliver a high level of commitment to customer service and respond to requests in a timely manner


+ Knowledge of employee management principles and best practices


+ Knowledge of organizational effectiveness and operations management principles and best practices


+ Employee management, supervision, and team building skills, including the ability to train and coach others, communicate effectively, manage conflict, reward good behavior, and establish and maintain accountability


+ Conflict management skills, including the ability to remain impartial, get disparate and adverse parties to reach consensus, and negotiate amicable resolutions in order to maintain cohesion and cooperation


+ Leadership skills, including the ability to effectively manage various personalities and persuade others to take particular courses of action


+ Knowledge of the importance of creating and maintaining an environment that fosters diversity and inclusivity


+ Knowledge of high level CU human resource policy, including classification and compensation principles and best practices


+ Demonstrated ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness


+ Ability to establish and maintain partnerships with a variety of internal and external constituencies


+ Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages


+ Ability to manage and oversee a complex, multi-million dollar budget


+ Ability to use advanced Excel tools such as pivot tables, graphing, what-ifs and macros to illustrate, analyze and model fiscal concepts






Supplemental Information





How to Apply:


For full consideration, please attach the following as separate documents to your application by January 6th athttps://cu.taleo.net/careersection/2/jobdetail.ftl?job=35633:



+ A cover letter identifying the job specific minimum qualifications you possess


+ A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.



Benefits:With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.



+ No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.


+ Disability, Life, Vision Insurance options.


+ Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.


+ Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.


+ Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break.


+ 6 weeks of parental leave to adjust to the joys of parenthood.


+ A tuition benefit program for you and/or your dependents.


+ Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.


+ Many additional perks & programs with the CU Advantage (https://advantage.cu.edu/) .



Additional taxable fringe benefits may be available.


For more information on benefits programs, please review our Comprehensive Benefits Guide (https://www.cu.edu/node/183087) .


Access our Total Compensation Calculator (https://www.cu.edu/node/153125) to see what your total rewards could be at CU. (This position is a University Staff position)











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