Assistant Director of Admission - Olin College of Engineering

Job Description

NORMAL WORK HOURS:    40 hours per week, Monday-Friday

IMMEDIATE SUPERVISOR:   Director of Admission

OTHERS WHO MAY ASSIGN WORK: Dean of Admission & Financial Aid

POSITION SUMMARY: 

The Olin College Office of Admission and Financial Aid blends both traditional and innovative enrollment strategies to bring intelligent, adventurous, and entrepreneurial students to the college drawing approximately 25,000 inquiries and roughly 1,000 applications annually. We typically attract over 2500 visitors to campus per year with growing engagement in virtual programming. Olin recognizes the achievement inside and outside the classroom of every admitted student through the Olin Tuition Scholarship which covers half the annual tuition for eight semesters of study. In addition to the Olin Tuition Scholarship, Olin meets demonstrated need for eligible US citizens and permanent residents. Reporting to the Director of Admission, administrative responsibilities include the full range of highly selective recruitment and selection activities.

From its inception, Olin College has sought a team of employees committed to its mission with a desire to contribute to Olin’s innovative environment in Needham, MA. We are looking for collaborative team players who will thrive in their own immediate responsibilities, but who also can contribute to teams and projects across the college.  We will seek employees: who can handle a number of tasks simultaneously; who are hardworking, flexible and adaptable; who can see the big picture and reprioritize their work accordingly; who can work unsupervised and take initiative; who will look for ways to assist other employees when appropriate; who are committed to issues of social justice and equity; and who see themselves as an important member of a vibrant and dedicated team. 

This is an in-person/on-campus position based in Needham, MA, with possible flexible work options. Any approved remote work arrangement must be performed in the state of Massachusetts where Olin is registered to do business.

RESPONSIBILITIES:

• Contribute to the recruitment efforts of the College as a member of the Admission and Financial Aid team; represent Olin to prospective students and families both on- and off- campus and virtually; plan and present group information sessions; conduct interviews; participate in all aspects of admission counseling for prospective students, parents, and guardians.
• Review applications for admission, through holistic evaluation of academic performance and potential and alignment with the Olin mission and culture. Make recommendations to the Admission Committee.
• Manage a recruitment territory and build relationships with high school counselors and community-based organizations through virtual engagements, travel and ongoing communication.

Portfolio responsibilities will be contingent upon experience and the needs of the department, and will include some, but not all, of the following:

• Co-management of student Admission volunteers, including recruitment, training and coordination of campus tour guides, overnight hosts, admission ambassadors, and other volunteers.
• Co-management of on-campus recruitment events, including Open Houses, DEI Fly-ins, etc. 
• Participate in the development and deployment of high school and community-based counselor communication and programming.
• Participate in the development and deployment of social media campaign in partnership with Olin students, OAFA, and the college’s marketing and communications department.
• Assist Dean with marketing campaign, including creating/editing of content and executing deployment of in-house communications.
• Liaise with the Office of Development and Constituent Relations (ODCR) including management of alumni and parent volunteers.
• Additional planning and organizational responsibilities for major on-campus recruitment events.

• Collaborate with Slate coordinating team, with specific responsibility for email campaign deployment. 
• Support the recruitment of women and underrepresented groups as part of the college’s diversity and access commitment.  All members of the OAFA team are critical to the success of this important goal.
• May represent the Office of Admission and Financial Aid on College committees.  
• Perform other duties as assigned.  
   

EXPERIENCE AND QUALIFICATIONS:

Minimum requirements:
• Bachelor’s degree required.
• Master's degree in Higher Education Administration or related field, a plus.
• Minimum of two years experience in a selective admission program preferred.
• Strong technical skills, including Microsoft Office, CRMs and/or student databases.
• Experience with html and other web/social media tools preferred.
• Valid US driver's license.
• Ability to travel and work evenings and weekends as necessary.
• Demonstrated understanding of and commitment to values of equity, access, and belonging.
 

Skills required:
• Project management experience, particularly with long-term, multi-phase projects
• Excellent problem-solving, decision-making, and team-building skills
• Outstanding written and verbal communication skills, including public speaking
• Ability to work effectively with both internal and external college constituents
• Experience with Slate preferred, but not required.
 

Company Description

Olin College of Engineering seeks employees who are passionate about working collaboratively within and outside of the Olin community to support the College’s mission and vision for the future. At Olin, we are educating the next generation of engineering innovators and shifting the definition of engineering. Not only do our students ask, “Who are we designing this for, and what are their values?” They also ask questions about the impact of their work on society.

 As Olin evolves under the leadership of our president, Dr. Gilda Barabino, we seek to become a more diverse and aware community, a place where everyone is a learner and where everyone is an educator. Olin will become a place where experimentation—including making and learning from mistakes—will be embraced across the institution, not just in the classroom. Collaboration is key to Olin’s curriculum and culture, and we will work intentionally to reinforce the values and culture to which we aspire. We are a community that thrives on being together; we value trust. The College supports teams to collaboratively decide how they can best do their work, and display a commitment to the community, all while providing individuals with overall work-life flexibility.

Olin College is situated on 75 acres in Needham, Massachusetts. We are approximately ten miles from Boston, one mile from the MBTA Commuter Rail train station, and approximately four miles from the Woodland Station for the MBTA Green Line. We have plenty of free parking on campus. You can find more details on our Visiting Campus page.

• Take a Virtual Campus Tour: From the moment you step on campus at Olin, you feel a buzz of energy and activity—and once you experience it, you want to be a part of it.

Olin College is committed to supporting an innovative, integrated learning and working environment. As a small campus, the in-person experience and cross-team collaboration is what helps build a strong, dynamic community for our students, faculty and staff. Typically, most roles at Olin College are intended to be in-person and on-campus. Certain paid positions may be eligible for flexible working arrangements, at the College’s sole discretion. Any approved remote work arrangement for pay must be performed in the Commonwealth of Massachusetts where Olin is registered to do business. Individual flexible and remote work options can be discussed during the interview process. 

Benefits

Olin College prides itself on offering to faculty and staff comprehensive benefits that provide both choice and value. These benefits are an important part of total compensation.  

Full-time employees scheduled to work at least of 30 hours per week may be eligible for the following benefits: 

Core Benefits

• Medical (three different options) 
• Dental 
• Vision
• Basic Life and AD&D Insurance (company paid)
• Paid Family Medical Leave
• Long Term Disability (company paid)
• 403(b) Retirement Plan with company match
• Liberal sick and vacation time and paid holidays
• Free parking

Additional Benefits 

• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• Voluntary Life Insurance
• Tuition Assistance Program   
• Business Travel Insurance
• Supplemental 403(b) Retirement Plan 
• Travel Assistance Services (company paid)
• Health Care Management Program
• Pet Insurance

Please note that benefits are subject to change at any time.

Equal Opportunity Employer Statement

At Olin College we are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role and have relevant experience, but your work history doesn’t align perfectly with every qualification in the job description, we'd nevertheless encourage you to apply.

Olin College is an Equal Opportunity Employer. We especially welcome applications from candidates belonging to groups that have been historically underrepresented in higher education, including women, racial and ethnic minorities, LGBTQIA people, and people with disabilities. Employees of the College who have a disability are welcome to request reasonable accommodations by contacting Human Resources at HR@olin.edu.