Assistant Director, Budget & Planning - Florida Atlantic University

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Position Summary:


Florida Atlantic University is seeking an Assistant Director, Budget & Planning - Boca Raton, FL.




Summary of Responsibilities:

+ This position supervises the day-to-day operation of Facilities Management Business Office and serves as cost center manager for Facilities Management.

+ Position is responsible for supervision of departmental employees and in providing guidance and direction to staff in areas of construction accounting, utilities billing, maintenance and repairs billing, and human resources matters including: time entry, leave reports, personnel action forms, recruitment, etc.

+ Position is responsible for verification of all transactional processes, preparation of budget reports and management of staff.

+ Provides support to Director of Budget and Planning and Director of Design and Construction Services for solicitation, selection process coordination and negotiations of contracts for major and minor projects.

+ Provides support to Director of Budget and Planning for managing contract terms for all continuing services contract for timely processing of amendments, contract renewals and valid certificate of insurance documentation.

+ Established performance goals and measures to evaluate success of assigned area of responsibility.

+ Responsible for managing the functions of the business office which include preparing budget reports for the Director, Budget and Planning and the Assistant Vice President, Facilities Management.

+ Assists in the overall budget preparation.

+ Individual is responsible for guiding and forecasting departmental budgetary needs based on forecasting utilities expenditures, multiyear contracts and pricing escalations, management of service agreements, preventative contracts, etc.

+ Individual will provide support to unit Directors in working with FAU Purchasing Department and FAU General Counsel's Office to review all contractual terms and conditions for Facilities Management procurement of materials and services.

+ Responsible for tracking ITN timelines and guiding unit Directors as to when contracts are due for renewal and/or new contracts are to be advertised.

+ Assists unit Directors in identify service contracts to be solicited through invitations to Negotiate (ITN); this includes providing assistant as needed in preparing the phases of communication from initial scope through contract negotiations.

+ This position is responsible for reviewing and tracking contract terms as it pertains to establishing annual operating budget to reflect accurate financial contract obligations.

+ Provides budgetary reports to unit directors for review and adjustments of blanket purchase orders.

+ Responsible for working with Assistant Vice President for Facilities Management and Director of Budget and Planning to formulate and implement policies and procedures for FM Business Office.

+ Responsible for ensuring that all programs, and activities comply with university, state, and federal regulations.

+ Performs other job related duties as assigned by the Director or other appropriate administrator.







FAU Benefits and Perks


If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

+ Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

+ Sick Leave Pool Program

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).






For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php




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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and two years of experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of experience required.



Preferred Qualifications/Skills:

Master's degree in an appropriate area of specialization and four (4) years of appropriate experience; or a bachelor's degree in an appropriate area of specialization and six (6) years of appropriate experience.


Contract management knowledge/paralegal experience.


Accounting/bookkeeping experience.





Salary:

$75,000 - $80,000 per year.

Exempt Administrative, Managerial, Professional (AMP)





College or Department:

FM: Business Office Operations





Location:

Boca Raton





Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.





Application Deadline:

2024-05-20





Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.


APPLICATION DOCUMENTS REQUIRED:


Resume

Cover letter


OFFICIAL SEALED TRANSCRIPTS REQUIRED:


Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.




PRE-EMPLOYMENT SCREENINGS REQUIRED:


Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.



REQUEST FOR ACCOMMODATIONS:


Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.


Florida Atlantic University is where your future begins.




With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.




To learn more about the vision and mission of FAU, please visit: www.fau.edu




In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.




Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.




Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.




Clery Act Information (https://www.fau.edu/police/clery.php)




Florida Statute 1010.35 - Screening Foreign Researchers


Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.