Assistant Dir Fiscal Affairs - NYC Health

NYC Health + Hospitals/Carter is a state-of-the-art facility with a 5-Star CMS Quality Rating, equipped with 164-bed Skilled Nursing Facility and 201-bed Long-Term Acute Care Hospital (LTACH) based in Harlem. Carter excels at providing quality medical, sub-acute, rehabilitative and long-term specialty services for individuals in need of medically-complex care like ventilator weaning. Every employee takes a person-centered approach that exemplifies our ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnership.

From more than 600 Nursing Homes, Carter ranks #6 in Newsweek’s Best Nursing Homes in New York 2024; and also received a high-performance rating for Short-term Rehabilitation from U.S. News & World Report’s Best Nursing Homes in America 2024.   

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

Position Overview:

The Finance Manager works under the general supervision of the Director of Fiscal Affairs, provides guidance to the PAC department personnel and is responsible for a full range of activities which ensure the operational effectiveness and excellence of the Post-Acute Care (PAC) business unit. The Finance Manager will assist with the design and document workflow, forecasting and will make appropriate recommendations that will positively impact operational effectiveness. The Finance Manager will develop and maintain processes to track and analyze productivity and workload trends, PAC Facility invoices and payment to Contracted Consulting Vendors using the PeopleSoft System to make appropriate recommendations that will reconcile and resolve the Accounts Payable aging. The incumbent will be the functional expert on the PeopleSoft requisitioning (s) and will be the primary point of contact between the PAC site requestors and the Supply Chain Services trainers. In addition, the Finance Manager oversees custodial resident accounting assignments according to the generally accepted accounting procedures; provides assistance in the operation of Property Office and specific patient custodial fund services; builds and sustains the capacity of the 
Patient Property Office representing McKinney. The Manager will provide exemplary stewardship through the establishment, monitoring and improvement of the accounting, finance and administrative systems programs and procedures.

Responsibilities:

Procurement Duties:

•  Utilize data to provide analysis and research related to the provision, payment and reporting of health care services.
•  Coordinate with various internal departments in monitoring throughout the service line on spending and payments.
•  Oversee the requestors’ process within the PAC site (100+ requestors) to ensure timely processing of all invoices and purchase requisitions.
•  Educates requestors in selecting the correct Operating unit to order within the PeopleSoft System. Assists with identifying and submitting reclasses in OTPS expenses within appropriate departments, accounts.
•  Manage all consultant and central PAC vendor inquiries for payment status
•  Monitor and review the lease / rental expenses for all five facilities. Ensures embedded lease rental processed through Central Office contract such as Sedexo, Crothall, Canon and similar centralize vendor.
•  Supervise chargebacks process from the PAC Centralized payment to the five facilities for services or invoice centrally billed.
•  Utilize PeopleSoft system in managing & monitoring all expenses under various cost categories.
•  Ensure the proper capturing of expense requisitioning in the appropriate General Ledger account.
•  Collect, review and organize backup documentation needed for FEMA reimbursement.
•  Familiarize with H+H’s FEMA funded COVID programs and Corporate Office point of contacts.
•  Communicate and translate raw data and information between different groups.
•  Assist in developing tracking and monitoring mechanisms/processes.
•  Oversee the operation of the Property Office at the five (5) PAC sites.
•  Travel within the five (5) PAC sites as needed.

Property Office Duties:

•  Focus on planning, implementing and managing the Patient Property Office activities including financial reporting, coverage and functions.
•  Direct on-site support to senior leadership and departments with the use of the Patient Property ledger systems.
•  Develop and lead the execution and monitoring of the Patient Property Office initiatives and plans and recommends improvements to enhance efficiency by building cohesive teams.
•  Effectively support all financial administrative duties as required to ensure day-to-day operational activities are efficient and effective.
•  Willing to travel to the five sites within the Post-Acute Care service line as required to maintain adequate coverage.
•  Prepares and presents financial reports with narrative for review on a monthly basis for the five (5) facilities within the Post-Acute Service line.
•  Track, monitor and report the facility expense activities and ensure that operational activities are efficient and in-line with budgetary allocations.
•  Monitors and reports revenue collections, tracks and submits reports, liaises with various departments to produce quarterly establish reports with written findings and analysis.
•  Assists with producing and updating Patient Property Office procedures and routinely reviews adherence.

Minimum Qualifications

Education, Knowledge, Skills & Abilities:

•  A master’s degree with a major in accounting, finance or business administration, with emphasis on accounting and financial systems from an accredited college or university; and five (5) years of responsible-level experience in fiscal management or administration with an emphasis in financial systems, management information and controls, of which at least three (3) years shall have been in a responsible supervisory, administrative or management capacity; or
•  A baccalaureate degree with a major in related fields, as indicated in (1) above, from an accredited college or university; and six (6) years of experience as indicated in (1) above, of 
which at least three (3) years shall have been in a responsible supervisory, administrative or management-level capacity; and
•  Knowledge of total accounting and financial management both in systems theory and practice; or
•  A satisfactory equivalent of education, training and experience.

Departmental Preferences:

•  Strong accounting acumen capable of analyzing vast amounts of data and be able to effectively communicate both orally and written to all department level management.
•  Adept in Microsoft Office applications specifically Excel, Word, and PowerPoint. Knowledge of the PeopleSoft Accounting systems and sub-systems. Capable of utilizing search engines to obtain information as needed.
•  Strong analytical and mathematical aptitude.
•  Strong organizational and time management skills.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs