Assistant Controller - The Quest Organization

General Statement of Duties:

Reporting to the Chief Operating Officer (“COO”), the Accounting Manager is responsible for the day-to-day accounting for the Foundation’s financial transactions, as well as for developing, implementing, and ensuring compliance with financial policies and procedures consistent with generally accepted accounting principles (“GAAP”). The Accounting Manager is responsible for maintaining and continuously improving the system of financial controls, including general accounting, investment accounting, tax compliance and planning, budgeting, banking, payroll, and benefits. 

Essential Duties and Responsibilities

 A.. General Accounting and Reporting • Develop, administer, and ensure compliance with generally accepted accounting policies and procedures • Prepare interim financial statements • Maintain general ledger, subsidiary ledgers and other accounting records needed for preparation of the financial statements and other required financial data, post journal entries •

B. Update chart of accounts, vendor listing and accounting system reports • Reconcile financial information from subsidiary applications to general ledger • Collect supporting documents for payment of vendor invoices and grants • Deposit cash receipts, post to general ledger, and update cash receipts journal • Participate in professional accounting societies; maintain current relevant knowledge of GAAP C. Investment Accounting • Perform posting of investment activity on monthly/quarterly basis • Act as liaison with custodial bank, investment advisors, and investment managers • Reconcile investment balances per books to custodial bank • Process capital call and distribution wires • Report on investment cash flows for the Board of Trustees

 D.. Audit, Tax Compliance • Assist in preparation of tax returns IRS 990PF, IRS 990T, NYS CT-13 • Prepare estimated excise payment calculations • Maintain current knowledge of regulatory requirements affecting foundations/philanthropy • Prepare IRS Forms 1099 and 1096 • Prepare audit schedules, financial statements, and footnotes for the Foundation’s year-end financial statement audit; provide support to auditors during the annual audit  

 E. Budget • Work with the COO to prepare annual capital and operating budgets; assist in calculation of cash flow projections • Perform periodic review of budget vs. actual with variance analyses • Track disbursements to ensure minimum distribution requirements are met 

F. Banking • Ensure compliance with management of internal banking policies and procedures • Promptly reconcile all monthly bank statements, including custodian cash • Initiate interbank bank transfers as necessary 

G. Payroll and Benefits Processing • Process semi-monthly payroll • Maintain and report on employee personal time off • Reconcile books/records to IRS Form 5500 • Calculate and manage Section 457(b) transfers • Coordinating with COO, administer and process employee benefit paperwork • Reconcile quarterly payroll tax returns to accounting books/records 

H. Other • In conjunction with Office Manager and outsourced IT vendor, ensure up-to-date inventory of all computer and computer-related equipment, cellphones, and iPads • Maintain inventory of offsite Foundation records; and update inventory of contracts • Assist COO in the analysis and review of grantee financial statements • 

 Qualifications 

- Must have a dedication to the tax-exempt sector, ability to exercise discretion, work independently, take initiative, meet multiple and competing deadlines, participate as an effective team member, and follow tasks through to completion

-Must have accounting experience in a not for profit organization

-Must have strong computer literacy

-Should have experience with form 990PF, and the preparation of financial statements

-Strong interpersonal and communications skills

-Ability to work independently

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