Assistant Controller at WELD COUNTY HUMAN RESOURCES

The following job duties are established to outline the basic duties and responsibilities of the above captioned position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Supervise some of the staff in the Accounting Division, including special assignments, work review, staff development, hiring, performance reviews, and firing.
• Ensure that staff in the division are cross-trained and empower staff to continually take on more responsibility in the audit.
• Work with and mentor staff to ensure continual professional development and knowledge.
• Maintain consistent, timely, and effective communication with staff to ensure the division’s objectives are being met.
• Ensure that new practices, processes and procedures are implemented appropriately for the new financial software system.

Provide leadership and assist the Controller with setting strategic direction of the Accounting Division of the Finance Department to achieve the county’s goals and to implement the work plan of the Finance Department.

Prepare the county’s ACFR and coordinate the annual external audit. This includes the following:
• Update job knowledge of and implement accounting processes and auditing regulations, including Generally Accepted Accounting Principles and Governmental Accounting Standards.
• Coordinate the year-end accounting process with both internal staff and staff in other county departments by providing year-end training sessions, monitoring year-end task lists for departments and individuals, and developing and monitoring appropriate deadlines for task completion to keep the process on time.
• Ensure Accounting Division staff are cross-trained, when appropriate, and are able to perform a variety of tasks involved in ACFR preparation.
• Prepare and/or coordinate the preparation of the ACRF in a timely manner.
• Prepare and/or coordinate the preparation of all work papers for the external audit.
• Act as liaison to the external auditors, including providing them with necessary information and materials, orienting them to county staff and facilities, and providing them with the ACFR which they audit.
• Prepare all documentation needed for Board of County Commissioner approval of the audit.

Responsible for the production of a PAFR. Submit PAFR to the GFOA Popular Annual Financial Reporting Award. Oversee the printing and distribution of the PAFR to numerous persons and organizations.

Respond to financial requests for information from county departments. This includes the following:
• Provide expertise in areas such as grant accounting, explaining financial reports, reconciling general ledger accounts, and recording complex accounting entries.
• Provide general accounting assistance to various personnel of the county.
• Provide coordination between budgetary and accounting functions.

Monitor and approve accounting transactions and perform the monthly close of the accounting system. Ensure the proper review of all journal entries is performed.

Maintain the general ledger and transaction code structures in the accounting system.

Monitor and train county departments on grant management, ensuring the county complies with all A-133 requirements.

Monitor internal controls related to the work performed by others inside and outside of the department. If necessary, work with others inside and outside the department to help improve internal controls of the county.

Ensure follow up and implementation of external audit recommendations.

Assist in the coordination of the county’s banking and credit card acceptance setup and procedures with the assistance from appropriate staff. This includes the following:
• Assist departments to analyze and develop banking and credit card procedures and processes.
• Act as the secondary county liaison with the banking institutions and the primary county liaison with the credit card processors. Help troubleshoot problems with deposits or any other problems that arise.

In all areas of responsibility, the Assistant Controller strives for constant continuous improvement, both internally within the Finance Department and externally in interactions with other departments and the public, through use of new technologies and accounting procedural changes.

Regarding financial reporting and accounting responsibilities, acts in place of Controller in his/her absence.

Perform related duties as required to meet the needs of the county.

MINIMUM QUALIFICATIONS
Education:
Bachelor’s degree in Accounting, Finance, or Business Administration.


Required experience:
• Five or more years of governmental accounting or auditing experience or an equivalent combination of education and experience.
• Five or more years of supervisory experience, demonstrating strong leadership and mentoring skills.
• Thorough understanding of governmental accounting standards.
• Strong mathematical skills.
• Experience with computerized accounting and email applications.
• Proficient with spreadsheet and word processing software.
• Working knowledge of database software.
• Acute attention to detail and demonstrated problem solving skills.
• Demonstrated research skills. Well-organized and independent with effective time management skills.
• Strong customer service skills with courteous and effective communication skills.
• Acceptable background information including criminal conviction record and credit history.


PREFERRED QUALIFICATIONS
• Master’s degree in accounting or related field.
• Certified Public Accountant.
• Other governmental accounting certifications.
• Experience in compiling a full ACFR for a local government.
• Experience with the GFOA Certificate of Achievement for Excellence in Financial Reporting program.
• Experience with governmental accounting in a computerized, decentralized environment.
• Experience in working with or as an external auditor.
• Experience with making internal presentations.