Assistant Contract Specialist - Randstad USA

Would you like to work for Forbes 2023 America's Best Large Employers awarded company? We embrace a culture where all team members are treated fairly and are empowered to communicate their goals and pursue their full career potential. We are guided by our shared values—compassion, discovery, excellence, diversity and integrity—and we are looking for talented individuals who will embrace those values and help us achieve our mission and vision.

This position is required to adhere to corporate policies, provide exemplary customer-focused support, review departmental requests to purchase, ensure pricing is reasonable and competitive and issue purchase orders in a timely fashion.

APPLY TODAY!

Responsibilities

• Review requests to purchase requisitions for appropriateness and action and issue purchase orders in accordance with the “due date” on the requisition
• Communicate with internal customers and vendors to minimize any supply chain or other disruptions
• Contact vendors/suppliers to research product information, determine scope of project, verify costs and determine service availability, unit of measures and delivery/installation dates
• Update the Vendor Table in PMM to add/delete vendors
• Review and close out purchase orders or lines on a purchase order as required
• Generate and distribute invoice status reports and resolve discrepant invoice issues in a timely manner consistent with corporate contracting administration and organizational policy by working with Accounts Payable, Receiving, Finance, the requesting department and the vendor
• Answer telephone, screen calls, take messages and provide information promptly, courteously and accurately

Requirements:

• High School Diploma is required; Associate’s degree in General Business is preferred
• 2+ years of work experience in a Purchasing function working with purchase orders, accounts payable, receiving departments, vendors and customers
• Administrative Support Experience
• Experience/knowledge of bid/pricing solicitation practices
• Experience using various spreadsheet software packages such as Microsoft Office Suite, and an electronic calendar and a computerized purchasing system is preferred

Schedule

Monday-Friday, business hours, onsite in Baltimore, MD