Assistant Chief of Fiscal/Administrative Services - State of Connecticut, Department of Administrative Services
Hartford, CT
About the Job
Assistant Chief of Fiscal/Administrative Services
Hybrid
Recruitment # 250107-0129MP-001
Location Hartford, CT
Date Opened 1/9/2025 12:00:00 AM
Salary $120,087 - $163,743/year
Job Type Open to Statewide Employees
Close Date 1/17/2025 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
+
+
+
+ Introduction
Are you a current State of Connecticut (https://portal.ct.gov/) , Department of Developmental Services ( DDS (https://portal.ct.gov/dds?language=en_US) ) employee with seasoned experience in a combination of fiscal/administrative functions looking to tackle a new challenge? If so, then we might have just the role for you!
At the DDS Central Office, we are currently seeking a talented and qualified individual to join our team as our Assistant Chief of Fiscal/Administrative Services, to be based in Hartford.
The Role:
In this role you will be entrusted to assist in the administration of the administrative programs and operations of the agency.
Position Details:
+ This is a full-time, 40 hour per week position, first shift with a Monday through Friday schedule
+ Although first shift hours are assigned, candidate must be flexible to meet the needs of the agency
What We Can Offer You:
+ Visit our new State Employee Benefits Overview page!
+ Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.
+ P rofessional growth and development opportunitie s
+ A healthy work/life balance to all employees
We hope you take this opportunity to continue your career and make an impaCT!
Selection Plan
In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
For Assistance in Applying:
Please read (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) or watch (https://www.youtube.com/watch?si=w4GRBV2u8wvhTKLL&v=Y8sOb10qYXQ&feature=youtu.be) our Applicant Tips on How to Apply!
Application Process:
This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.
In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.
Selection Process:
If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418-6148 or (Edward.Magnano@ct.gov)
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.
During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.
Read through this helpful link to prepare for your interview (https://www.jobapscloud.com/CT/jobs/?b=IT&preview=1) .
Contact Information:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
Should you have any questions pertaining to this recruitment, please contact Ethan Ives at Ethan.Ives@ct.gov
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency.
EXAMPLES OF DUTIES
+ Assists in directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;
+ Assists in coordinating, planning and managing activities;
+ Formulates program goals and objectives;
+ Develops or assists in development of related policy;
+ Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures;
+ Evaluates staff;
+ Directs or assists in the direction of budget management function;
+ Maintains contacts with and acts as liaison to individuals within and outside of state who might impact on program activities;
+ Advises agency head regarding fiscal and administrative matters;
+ Assists EDP experts in planning and implementation of financial aspects of EDP systems;
+ Utilizes EDP systems for financial records, reports and analyses;
+ Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
+ Leads the recruitment and hiring of staff, including outreach, interview and selection;
+ May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
+ In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies;
+ May direct a program of internal and/or external audit;
+ Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
+ Considerable knowledge of
+ and ability to apply management principles and practices;
+ and ability to understand and apply relevant state and federal laws, statutes and regulations;
+ principles and practices of public administration with special reference to governmental budget management and governmental accounting;
+ Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;
+ Considerable
+ interpersonal skills;
+ oral and written communication skills;
+ Considerable ability in preparation and analysis of financial and statistical reports;
+ Ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.
NOTE: See addendum for descriptions of these fiscal/administrative functions.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been supervising professional level staff.
NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
PREFERRED QUALIFICATIONS
Preference will be given to candidates with the following experience:
+ Experience supervising professional and managerial level fiscal staff
+ Experience preparing financial and budget reports for OPM
+ Experience with CFSR preparation
+ Experience with managing sections of an executive branch agency's budget
+ Advanced proficiency in Microsoft Excel, including the ability to create and manage complex formulas, pivot tables, and conditional formatting
+ Advanced ability to create, edit, and optimize queries to transform, analyze, and connect data from multiple sources using relevant tools and technologies
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
Hybrid
Recruitment # 250107-0129MP-001
Location Hartford, CT
Date Opened 1/9/2025 12:00:00 AM
Salary $120,087 - $163,743/year
Job Type Open to Statewide Employees
Close Date 1/17/2025 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
+
+
+
+ Introduction
Are you a current State of Connecticut (https://portal.ct.gov/) , Department of Developmental Services ( DDS (https://portal.ct.gov/dds?language=en_US) ) employee with seasoned experience in a combination of fiscal/administrative functions looking to tackle a new challenge? If so, then we might have just the role for you!
At the DDS Central Office, we are currently seeking a talented and qualified individual to join our team as our Assistant Chief of Fiscal/Administrative Services, to be based in Hartford.
The Role:
In this role you will be entrusted to assist in the administration of the administrative programs and operations of the agency.
Position Details:
+ This is a full-time, 40 hour per week position, first shift with a Monday through Friday schedule
+ Although first shift hours are assigned, candidate must be flexible to meet the needs of the agency
What We Can Offer You:
+ Visit our new State Employee Benefits Overview page!
+ Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.
+ P rofessional growth and development opportunitie s
+ A healthy work/life balance to all employees
We hope you take this opportunity to continue your career and make an impaCT!
Selection Plan
In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
For Assistance in Applying:
Please read (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) or watch (https://www.youtube.com/watch?si=w4GRBV2u8wvhTKLL&v=Y8sOb10qYXQ&feature=youtu.be) our Applicant Tips on How to Apply!
Application Process:
This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.
In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.
Selection Process:
If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418-6148 or (Edward.Magnano@ct.gov)
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.
During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.
Read through this helpful link to prepare for your interview (https://www.jobapscloud.com/CT/jobs/?b=IT&preview=1) .
Contact Information:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
Should you have any questions pertaining to this recruitment, please contact Ethan Ives at Ethan.Ives@ct.gov
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency.
EXAMPLES OF DUTIES
+ Assists in directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;
+ Assists in coordinating, planning and managing activities;
+ Formulates program goals and objectives;
+ Develops or assists in development of related policy;
+ Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures;
+ Evaluates staff;
+ Directs or assists in the direction of budget management function;
+ Maintains contacts with and acts as liaison to individuals within and outside of state who might impact on program activities;
+ Advises agency head regarding fiscal and administrative matters;
+ Assists EDP experts in planning and implementation of financial aspects of EDP systems;
+ Utilizes EDP systems for financial records, reports and analyses;
+ Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
+ Leads the recruitment and hiring of staff, including outreach, interview and selection;
+ May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
+ In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies;
+ May direct a program of internal and/or external audit;
+ Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
+ Considerable knowledge of
+ and ability to apply management principles and practices;
+ and ability to understand and apply relevant state and federal laws, statutes and regulations;
+ principles and practices of public administration with special reference to governmental budget management and governmental accounting;
+ Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;
+ Considerable
+ interpersonal skills;
+ oral and written communication skills;
+ Considerable ability in preparation and analysis of financial and statistical reports;
+ Ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.
NOTE: See addendum for descriptions of these fiscal/administrative functions.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been supervising professional level staff.
NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
PREFERRED QUALIFICATIONS
Preference will be given to candidates with the following experience:
+ Experience supervising professional and managerial level fiscal staff
+ Experience preparing financial and budget reports for OPM
+ Experience with CFSR preparation
+ Experience with managing sections of an executive branch agency's budget
+ Advanced proficiency in Microsoft Excel, including the ability to create and manage complex formulas, pivot tables, and conditional formatting
+ Advanced ability to create, edit, and optimize queries to transform, analyze, and connect data from multiple sources using relevant tools and technologies
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
Source : State of Connecticut, Department of Administrative Services