Assistant Buyer/ Assistant Planner - MRA Recruiting Services

• Create purchase orders in SAGE (ERP system) based on quantities approved in monthly purchasing review or ad hoc needs.
• Communicate purchase orders to vendors upon PO creation and act as a liaison for additional needs to the vendor (artwork, carton markings, labels, etc.)
• Request and approve vendor confirmations of POs
  • Review item costs/quantities and discuss any changes with Product and Planning teams.
  • Update any revisions to quantity ship and receipt dates within SAGE.
• Review invoices and packing lists to ensure accuracy.
  • Forward proforma invoices to finance and ensure necessary deposits to suppliers are communicated clearly.
  • Update SAGE with any updates to quantities shipped or ship date revisions.
• Manage the Open PO report
  • Reach out to vendors 3-4 weeks prior to ship to ensure on time booking and shipping
  • Address any changes and communicate issues to Product and Planning teams via weekly Open PO meeting
  • Work closely with Logistics to help problem solve issues if there are booking/shipping resolutions needed.

• Owns the execution of Work Order Ticket Entry in Sage for Specialty and Key Account production needs.
  • Accurately input all necessary information and audit for mistakes.
• Owns weekly Out of Stock & Low inventory report updates to be shared with Sale & Creative teams as directed.
  • Ensure out of stock items are updated as needed on digital ordering platforms.
• General item maintenance
  • Update lifecycle changes, prices, cost changes, etc.
  • Pull reports weekly checking for item maintenance activity that needs updated.
• Review items and categories on the GeoCentral website and other 3d party platforms as directed. Update as needed.
  • Remove dropped items that have no inventory.
  • Ensure markdowns are reflected appropriately.
• Owns the item setup process.
  • Create new items in SAGE based on new item setup sheet provided from the product team.
• Assist with product check in process as directed.
• Additional inventory and PO reports/analysis as needed.

• Work directly with our Director of Logistics and Planning Manager to get all vendor shipments booked on time to meet the required in DC date for GeoCentral POs.
  • Generally, this means approving bookings, but may require more direct intervention with the vendor situationally.
• In coordination with Expeditor’s, help ensure any missing documentation from vendors gets supplied to keep shipments on schedule.
• Understand the impact customs delays or other unforeseen shipping issues will have on our POs and update them accordingly.
  • Communicate to Product and Planning teams if the delays will cause a customer or new release impact.

• High School Diploma or equivalent. Associate’s or bachelor’s degree preferred.
• Impeccable attention to detail
• Ability to work as part of a team
• Excellent organizational skills
• Ability to manage deadlines and shifting priorities in a fast-paced environment with little direction
• Self-starter, positive attitude and tireless work ethic
• Ability to learn new systems and processes.

• Adept in Excel (Pivot tables, VLOOKUP, IF statements, and the drive to learn more), Word, and Outlook

• Medical, dental and vision benefits, 401k plan, annual bonus potential

• Coordinator/ Assistant
  • Reports to Senior Manager Inventory Planning & Purchasing

• Full-time, In Office

We Make it Easy

Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.

As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

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