Assistant Business Administrator (Payroll) - University of Houston

Assistant Business Administrator (Payroll) - ( STA014142 ) Payroll Assistant

Organization

: H0116 Dean, Pharmacy

The College of Pharmacy Central Business Office is seeking a Payroll Assistant to play a pivotal role in our HR and Payroll operations.

Position Overview:

As a Payroll Assistant, you will be a key contributor to the efficient functioning of our HR and Payroll processes. Your primary responsibilities will include processing HR and Payroll paperwork for various departments within the College of Pharmacy. This entails handling hiring paperwork, terminations, pay rate changes, and more for both students and staff. You'll also have the opportunity to review, research, and correct various HR, payroll, and financial reports.

Key Responsibilities:

• Process student hires
• Initiate termination paperwork
• Conduct payroll verification
• Manage payroll reallocations
• Handle position funding requests

Ideal Candidate:

The ideal candidate for this entry-level role will bring strong HR/Payroll experience to the table. We're looking for someone who is detail-oriented, organized, and able to work effectively in a fast-paced environment.

MUST HAVES:

• Payroll/HR experience
• Intermediate Excel experience

NICE TO HAVE:

• Prior Higher Ed experience
• Taleo/Peoplesoft experience

Application Requirements:

To apply for this position, please submit the following documents:

• A current resume showcasing your qualifications and experiences
• A cover letter highlighting your motivation for this role
• A list of 3 professional references (with at least 1 being a former supervisor)
• A salary history to aid us in understanding your expectations.

Experience Matters:

We value experience, and if you have a strong track record even in the absence of formal education, we encourage you to apply.

This position is eligible for a hybrid work schedule, working up to 2 days remotely after completion of the probationary period

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Assists the Business Administrator with the day-to-day management of budgetary, financial, personnel and administrative functions for the department.

1. Supervises and performs monthly reconciliation of accounts and generates monthly financial and budget reports for departments and major business/vendor areas.
2. Manages financial activities and accounts including auditing of all activities relating to budget allocations, revenue, expenditures, accounts payable, purchasing and human resources functions.
3. Monitors the preparation of all personnel and administrative documents and advises personnel on a variety of administrative issues; reviews documents for accuracy. Conducts orientation for part-time staff.
4. Assists the Business Administrator with the development of annual budgets.
5. Trains and supervises staff in financial, human resources and other administrative functions.
6. Oversees overall office administration in the absence of the Business Administrator.
7. Interprets, reviews and updates departmental policies and procedures to ensure compliance with the university.
8. Prepares reports for management use.
9. Performs other job-related duties as assigned.

EEO/AA

Bachelors and 1 year experience

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of one (1) year of directly job-related experience.

 Additional Job Posting Information:  
- Department is willing to accept experience in lieu of education. 

Notes to Applicant : One of the primary responsibilities for this position is the assisting with processing of HR and Payroll paperwork for all departments within the College of Pharmacy. This includes but is not limited to the processing of hiring paperwork, terminations and pay rates changes for a large volume of students and staff. Position will review, research and correct various HR reports, payroll, and financial reports.

Salary : Commensurate with experience

Required Attachments by Candidate : Resume, Cover Letter/Letter of Application

Employee Status

: Regular/Benefits

Job Posting

: May 1, 2024, 8:18:31 PM