Assistant Billing Manager (Non-Profit) - Manhattan - AHRC NYC

AHRC New York City is one of the largest providers of services for children and adults with developmental disabilities in New York City. Our mission is to advocate for people with intellectual and developmental disabilities to lead full and equitable lives. Come join our team and discover your passion.

AHRC NYC is seeking to hire an Assistant Billing Manager for their Residential Division. Reporting directly to the Residential Assistant Vice President of Finance, this position is responsible for all facets of financial matters/functions impacting the department to which he/she is assigned, including, but not limited to: preparing annual operating and capital budgets, financial forecasts, financial analyses and variance-to-budget analyses; developing service utilization and cost containment metrics; ensuring the accuracy of financial data posted to the general ledger; providing support to agency-wide annual audit processes; assessing the financial impact of regulatory changes, financial compliance, internal controls, department specific regulatory audits and rate setting analysis.

SALARY: $75,000 per year plus a low cost, comprehensive Benefit package...see Benefit information below.

SCHEDULE: Monday thorough Friday 9am-5pm (in-office)

ESSENTIAL RESPONSIBILITIES

Budgets and Fiscal Operations: Collect and organize information for use in:

• Preparation of annual budget reviews and summary recommendations.
• Evaluation of the impact of program changes and new development on overall Department  fiscal position.
• Monitoring the budget performance of the Department and preparing appropriate reports for Department Administration.

Management Reports

• In conjunction with the Assistant Director of Finance, the Business Manager coordinates and prepares for submission to applicable Finance Department personnel an annual budget package that includes salary files; analyses of FTEs, OTPS, and capital expenditures; updated allocation methodology for all expenses; revised current year forecast and variance explanations to prior year budget and current year forecast; and comprehensive analysis of service utilization related to capacities, vacancies, and units of service delivery.
• Analyzes year-to-date monthly Budget Performance Report and provides variance explanations to budget and prior year for both income and expenses.  Prepares Monthly Financial Package that includes analyses of salary and related fringe, FTEs, OTPS, and capital expenditures; updated allocation methodology for all expenses; and comprehensive analyses of service utilization related to capacities, vacancies, and units of service delivery.  
• Track actual enrollments and levels of service and produce periodic reports comparing actual to budget.
• Provides monthly profit and loss analyses and actual-to-budget analyses, along with comprehensive variance explanations. 
• Generate site-specific roll-up budget performance reports and other site-specific financial reports as needed.
• Work with billing team to track service levels in the ICF, IRA, Respite and Community Habilitation programs.
• Track expenditures and implementation of spending adjustment commitments.

General Responsibilities

• Support the Assistant Director of Finance in all aspects of expense and revenue tracking, report development and any other areas of the fiscal and administrative functions of the Residential  Services Department as assigned by department administration.
• In conjunction with the Assistant Director of Finance, Residential, provides direction on financial matters to Senior Vice President, and acts as a liaison with Finance Department managers.
• Supports the Assistant Director of Finance in developing an internal Department calendar to ensure all deadlines are met for annual budget process.
• Supports the Assistant Director of Finance in developing an internal Department calendar to ensure all deadlines are met for monthly review process and ensures adherence to financial reporting and budget deadlines set by Finance Department.
• Ensures Purchase Order data system reports to monitor timely and accurate remittance on Accounts Payables.

• Master’s degree in a related field or Bachelor’s degree in a related field and two years relevant experience or Associates degree and five years of relevant experience.
• Skilled in use of various software applications, including Excel, MS Word, MS Access, MS Power Point, QuickBooks, or similar products and ability to master new software packages quickly.
• Ability to analyze and interpret regulations, policies, and program goals.  Ability to write reports, business correspondence, and procedure manuals.
• Ability to communicate effectively, to present information and to respond to questions from managers, clinicians, direct care staff, administrators and other individuals.
• Must have excellent organizational skills, as well as ability to follow through independently on a variety of projects.  
• Ability to work harmoniously with all levels of personnel in department and throughout agency.

Benefits:

• Medical Insurance
• Paid time off (sick, personal & vacation)
• Paid Training
• Dental insurance
• Vision insurance
• Tuition Reimbursement
• Referral program
• 403(b) retirement plan
• 403(b) company match
• Life insurance
• Employee discount
• Health savings account

Weekly schedule: Mon-Fri 9am-5pm