Assistant / Associate Alliance Manager (Hybrid Eligible) - University of Pennsylvania

University Overview


The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.




Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.




The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.








Posted Job Title

Assistant / Associate Alliance Manager (Hybrid Eligible)





Job Profile Title

Manager B, Business and Finance, Innovation





Job Description Summary

The Assistant Alliance Manager will support the Licensing Officers in the Penn Center for Innovation (PCI)'s Corporate Alliances group in interactions with established alliance partners in the areas of intellectual property and research program management, transactional agreements and overall relationship management. They will provide project management support of Penn-Alliance Partner initiatives, including reporting such initiatives out to the PCI Alliances group and other Penn stakeholders as appropriate to ensure initiatives are properly resourced and projects completed on time. In close coordination with Executive Director-Alliances, Licensing Officers, Corporate Alliances group attorneys and other Alliances Team personnel, the Assistant Alliance Manager will assist in the negotiation of certain third-party agreements to meet Penn's obligations for active alliance programs. The Assistant Alliance Manager will also aid in coordinating with PCI's Intellectual Property group, PCI's Finance group, alliance partners and other third parties to manage the documentation and updating of intellectual property licensed under active alliance programs and help facilitate and manage patent billing, income allocation and distribution matters related to alliance programs. Additionally, the Assistant Alliance Manager will aid in fielding requests from Penn faculty and staff members related to alliance program agreements, provide agreement and close-out support for all alliance program contracts, and support, advise and provide back-up for the Corporate Alliances team Administrative Coordinator.


The Associate Alliance Manager will manage ongoing interactions with up to three (3) established alliance partners, serving as PCI’s primary point-of-contact for managing the active relationship with each alliance partner, leading regular meetings with alliance partners related to IP, research programs, agreements, and overall relationship management. The individual will be responsible for project management support for initiatives with each alliance partner, including reporting out to PCI Alliances and other Penn stakeholders to ensure initiatives are properly resourced and completed on time. In close coordination with Executive Director-Alliances, Licensing Officers and attorneys in PCI’s Corporate Alliances group, the Associate Alliance Manager will lead negotiations of certain third-party agreements to meet Penn's obligations for assigned alliance programs. The Associate Alliance Manager will coordinate with PCI's Intellectual Property group and PCI’s Finance group, alliance partners, and third parties to manage the documentation and updating of intellectual property licensed under assigned alliance programs, and to facilitate and help manage patent billing, income allocation and distribution matters related to said programs. Additionally, the Associate Alliance Manager will aid in fielding requests from Penn faculty and staff members related to alliance program agreements, and generally support and advise the Corporate Alliances group to help raise the level of service across the team.





Job Description


Job Responsibilities of the Assistant Alliance Manager



+ Assist the Associate Alliance Manager, Senior Alliance Manager, and/or Licensing Officer, as directed, with interactions with established alliance partners in the areas of intellectual property management, research programs, transactional agreements and overall relationship management.


+ Assist with project management support of Penn-alliance partner initiatives, including reporting such initiatives out to PCI Alliances and other Penn stakeholders, as appropriate, to ensure initiatives are properly resourced and completed on time.


+ In close coordination with Executive Director-Alliances, Licensing Officers, Alliance Managers and attorneys in PCI’s Corporate Alliances group, negotiate certain third party agreements to meet Penn's obligations for active alliance programs, as assigned.


+ Assist the Associate and Senior Alliance Managers in coordinating with PCI's Intellectual Property group, PCI's Finance group, alliance partners and third parties to manage documentation and updating of intellectual property that is licensed under active alliance programs and to facilitate and help manage patent billing, income allocation and distribution matters related to alliance programs.


+ Assist the Associate and Senior Alliance Managers in addressing requests from Penn faculty and staff members related to alliance program agreements.


+ Provide agreement and close-out support for all alliance program contracts.


+ Support and advise and provide back-up to the Administrative Coordinator on the Corporate Alliances team.





Qualifications of Assistant Alliance Manager



+ Bachelor's Degree and 2 to 3 years of experience or an equivalent combination of education and experience is required.


+ Master's Degree and 1 to 2 years of experience in scientific or engineering discipline strongly preferred.


+ Strong science background is highly preferred.


+ Detail oriented and organized, with exceptional time management skills.


+ Excellent verbal and written communication skills.


+ Experience managing people and projects, with the ability to multi-task.


+ Project management and basic contract drafting experience is required.


+ Practical / working knowledge of various database and project management systems is strongly preferred.


+ Self-starter and proactive, but seeks direction when needed.


+ Diplomatic, discreet and professional.





Position contingent upon funding.




Application Requirement


A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.




Targeted Pay Range for Assistant Alliance Manager


Beginning at $50,000. Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.






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Job Responsibilities of the Associate Alliance Manager



+ Manage ongoing interactions with up to three (3) established alliance partners, as assigned, including being the PCI point-of-contact for such alliance partners, and leading regular meetings with such alliance partners related to IP, research programs, agreement and overall relationship management.


+ Responsible for project management support for initiatives for assigned Penn-alliance partners, including reporting such initiatives out to PCI Alliances and other Penn stakeholders, as appropriate, to ensure initiatives are properly resourced and completed on time.


+ In close coordination with Executive Director-Alliances, Licensing Officers and attorneys in PCI’s Corporate Alliances group, lead negotiations of third party agreements to meet Penn's obligations for assigned alliance programs.


+ Coordinate with PCI's Intellectual Property group, PCI's Finance group, alliance partners and third parties to manage documentation and updating of intellectual property that is licensed under assigned alliance programs and to facilitate and help manage patent billing, income allocation and distribution matters related to assigned alliance programs.


+ Promptly address requests from Penn faculty and staff members related to assigned programs.


+ Support and advise the Corporate Alliances team generally across all alliance programs to raise the level of service across the team.





Qualifications of Associate Alliance Manager



+ Bachelor's Degree and 3 to 5 years of experience or an equivalent combination of education and experience is required.


+ Master's Degree and 3 to 5 years of experience in scientific or engineering discipline strongly preferred.


+ Strong science background is highly preferred.


+ Detail oriented and organized, with exceptional time management skills.


+ Excellent verbal and written communication skills.


+ Experience managing people and projects, with the ability to multi-task.


+ Project management and basic contract drafting experience is required.


+ Practical / working knowledge of various database and project management systems is strongly preferred.


+ Self-starter and proactive, but seeks direction when needed.


+ Diplomatic, discreet and professional.





Position contingent upon funding.




Application Requirement


A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.




Targeted Pay Range for Associate Alliance Manager


Up to $90,000.00. Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.






Job Location - City, State

Philadelphia, Pennsylvania

Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.






Department / School

Provost's Center





Pay Range

$43,919.00 - $90,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.










Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay



The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.