Assistant Administrative Construction Coordinator at Express Employment Professionals

PLEASE READ THE JOB DESCRIPTION CAREFULLY AND, IF YOU DO NOT QUALIFY, PLEASE SEND YOUR RESUME TO JOBS.REDDINGCA@EXPRESSPROS.COM FOR CONSIDERATION FOR OTHER POSITIONS.

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About Express:

Express Employment Professionals, named ClearlyRated Best of Staffing® Client and Talent Awards winner for the past 7 years, is hiring for a local client company in Shasta County.  We help people in our community find work every day.  Express Employment Professionals in Redding wants to make a difference locally and across North America.  With more than 800 locations across the U.S., Canada, and South Africa, we are on a mission to put a million people to work annually.

About the Client:

Express is partnering with a local, well-established Shasta County swimming pool contractor.  To qualify for this position, you must have all or most of the skills, experience, and qualifications listed below.

About the Position:

We are seeking an Assistant Administrative Construction Coordinator to join our team. This role focuses on supporting administrative management by handling tasks related to project planning, execution, and tracking. Responsibilities include scheduling, document and contract management, and assisting with the internal coordination of projects from the design phase through completion. 

This role involves continuous communication with clients, the construction team, subcontractors, and vendors through phone and email, both on a scheduled basis and as needed. Key responsibilities include issuing work orders, processing phase billing, and managing accounts receivable. The ideal candidate must have exceptional customer service skills and thrive in a highly collaborative team environment, demonstrating strong teamwork and cooperation. 

This is a 30-hour-per-week position with the possibility of transitioning into a full-time role, depending on performance and business needs. 

Job Responsibilities:

Maintain and organize project documentation and files, both digitally and within the system. 

• Create and manage client files. 
• Distribute documents to clients for review and approval. 
• Provide project updates to clients and subcontractors via phone and email. 
• Offer insights into project progress and address related inquiries. 
• Process phase billing and track payments. 
• Create purchase orders and procure construction materials as needed. 

Project Coordination and Execution: 

• Schedule work with clients and subcontractors. 
• Track and document project progress. 
• Submit and retrieve approved building permits. 
• Arrange permit inspections and communicate inspection results. 
• Maintain regular communication with the construction team via text and phone calls. 

Qualifications:

• Exceptional customer service skills with a client-focused approach. 
• Excellent adaptability, versatility, and communication skills (both written and verbal). 
• Self-motivated, able to work independently, follow directions effectively, and multitask efficiently. 
• Quick learner with the ability to grasp tasks efficiently. 
• Proficiency in QuickBooks, Excel, Word, Outlook, and Google Docs. 
• Basic understanding of construction processes. 
• Ability to collaborate effectively in a team-oriented environment.

Shift:

Monday - Friday 30 hours per week to start and could lead to full time

Compensation:

$20.00 per hour

About You:

You are attentive, responsive, and can take control of situations. 
You are personable, determined, and driven to make a difference. You can see beyond a problem, respond to situations in crafty ways, and put a positive and professional spin on any situation.
Multitasking and professionalism are natural habits. 
You thrive on succeeding, overcoming challenges, and have an exceptional work ethic.
Friends and co-workers describe you as a highly organized and productive person.
You are a team player and an individual performer who can quickly connect with others inside and outside of the company.
You naturally possess a “can get it done attitude” even when the odds are not in your favor.
You are very organized and disciplined and can effectively manage multiple conflicting priorities and deadlines in a rapidly changing environment.
You are reliable and are always looking for what to do next.
You are at least 18 years of age.

Pre-employment screenings if required by the client

Express Employment Professionals – Redding
2697 Victor Avenue
Redding, CA  96002
530-221-7044 call or text
Jobs.ReddingCA@ExpressPros.com

Express Employment Professionals is an equal opportunity Employer.