Assessor Clerk Recorder Technician Trainee/I/II - County of Riverside

ABOUT THE POSITION

The Riverside County Assessor-County Clerk-Recorder's (ACR) Office seeks to fill multiple ACR Technician Trainee/I/II positions throughout Riverside County. The department may fill positions in Temecula, Hemet, Riverside, and Palm Desert.

This recruitment may be used to fill other ACR Technician positions throughout Riverside County.

The selected candidates will perform technical and clerical work in one or more of the major functional divisions of the ACR Office. The ACR Technicians will also respond to questions and provide information to the public. Additionally, the incumbents will be performing other related duties as required.

The most competitive candidates will possess experience reviewing, interpreting, and processing legal documents, possess knowledge of assessments, strong knowledge of basic arithmetic, and ability to explain policies and procedures. Lastly, the department seeks candidates that possess excellent customer service skills, ability to multi-task, strong analytical abilities, and experience using Microsoft Office Suite.

The level at which the position will be filled is at the Department's discretion and is based on candidate qualifications.

Meet the Team!

Assessor - County Clerk - Recorder (ACR), The ACR has a staff of over 375 employees located in offices throughout Riverside County. The Assessor is responsible for locating, identifying and valuing all taxable property in Riverside County. The Recorder is responsible for providing the public with constructive notice of private acts and creating and maintaining custody of permanent records for all documents filed and recorded in Riverside County. The County Clerk services range from issuing marriage licenses and performing marriage ceremonies to accepting filings of Fictitious Business Name Statements. The Records Management Archives Program (RMAP) unit provides professional records management services and the Archives Program provides public access to the history of Riverside County.

EXAMPLES OF ESSENTIAL DUTIES

ASSESSOR-CLERK-RECORDER TECHNICIAN TRAINEE

Examples of Essential Duties:

• In a learning capacity, retrieve, research, prepare, and/or provide certified copies of legal documents, Official Records, and Vital Records; assist and instruct the public in self-service research of Official Records of property ownership, deeds, liens, etc., via microfiche and archives; prepare copies of papers, maps, and documents; under supervision, calculate and collect fees.

• Assist with issuing applications for Marriage Licenses and perform civil marriage ceremonies.

Assist with accepting, reviewing, and processing filing Fictitious Business Name Statements, Abandonments, Dissolutions of Partnership, Withdrawals of Partnership, and Proof of Publications.

• Review, verify, and accept legal documentation, and/or prepare supporting documents for certifying Notary Publics, Humane Officers, Registration of Process Servers, Official Photocopiers, UnlawfulDetainerAssistants, Powers of Attorney, and others; administer oaths and executes certifications; collects appropriate fees and submits to government agencies for final processing.

• Assist with researching and updating property assessment records; gather information from property owners, contractors, and other sources; check property statements, boat and aircraft declarations, and forms, records, and other assessment materials for accuracy, completion, and conformance with established procedures.

• Assist with preparing, computing, and entering changes to the tax roll.

• Perform a variety of clerical tasks including sorting, processing, and filing documents and records; may input roll corrections for review; may update and send out information on property tax audits; assist with preparing audit roll corrections for review.

• Under close supervision, update property characteristics and attributes; pick-up plans, permits, and other documents; sort and organize information for the appraisal process.

• Assist the public and other governmental agencies by phone, in person and in writing by answering routine inquiries on property tax assessments, appraisal procedures, recording laws, County Clerk functions, and fees.

• Review and scan Official Records, Vital Records, maps, and other recordable documents for archival purposes.

• Make arithmetical calculations and verify totals; check arithmetical accuracy of claims, warrants, vouchers, or deposits; post transactions and collect receipts for monies; post cash receipts.

ASSESSOR-CLERK-RECORDER TECHNICIAN I

Examples of Essential Duties:

• Under minimal instruction, retrieve, research, prepare, and/or provide certified copies of legal documents, Official Records, and Vital Records; assist, direct, and instruct the public in self-service research of Official Records of property ownership, deeds, liens, etc., via microfiche and archives; prepare copies of papers, maps, and documents; calculate and collect fees.

• Assist with issuing applications for Marriage Licenses and perform civil marriage ceremonies; accept, review, and process Fictitious Business Name Statements, Abandonments, Dissolutions of Partnership, Withdrawals of Partnership, and Proof of Publications.

• Assist with reviewing, verifying, and accepting legal documentation, and/or preparing supporting documents for certifying Notary Publics, Humane Officers, Registration of Process Servers, Official Photocopiers, UnlawfulDetainerAssistants, Powers of Attorney, and others; administer oaths and execute certifications; collect appropriate fees and submit to government agencies for final processing.

• Read and interpret Revenue and Taxation Code pertaining to Change in Ownership; identify property/assessment; update ownership information and mail to address on assessment records; apply and process exclusions and exemptions when applicable.

• Assist with preparing, computing, and entering changes to the tax roll.

• Perform a variety of clerical tasks, including sorting, processing, and filing of documents and records; may input roll corrections for review; may update and send out information on property tax audits; assist with preparing audit roll corrections for review.

• Under close supervision, update property characteristics and attributes.

• Assist the public and other governmental agencies by phone, in person and in writing by answering routine inquiries on property tax assessments, appraisal procedures, recording laws, County Clerk functions, fees, and current laws affecting the operations of the ACR.

• Review and scan Official Records, Vital Records, maps, and other recordable documents for archival purposes.

• Make arithmetical calculations and verify totals; check arithmetical accuracy of claims, warrants, vouchers, or deposits; post transactions and collect receipts for monies; post cash receipts.

ASSESSOR-CLERK-RECORDER TECHNICIAN II

Example of Essential Duties:

• Upon request from the public and other government agencies, retrieve, research, prepare, and/or provide certified copies of legal documents, Official Records, and Vital Records; assist, and instruct the public in self-service research of Official Records of property ownership, deeds, liens, etc., via microfiche and archives; prepare copies of papers, maps, and documents; calculate and collect fees.

• Issue applications for Marriage Licenses and perform civil marriage ceremonies.

• Accept, review, and process Fictitious Business Name Statements, Abandonments, Dissolutions of Partnership, Withdrawals of Partnership, and Proof of Publications.

• Review, verify, and accept legal documentation, and/or prepare support documents for certifying Notary Publics, Humane Officers, Registration of Process Servers, Official Photocopiers, UnlawfulDetainerAssistants, Powers of Attorney, and others; administer oath and execute certification; collect appropriate fees and submit to government agencies for final processing.

• Identify, classify, and examine complex documents for legal acceptability and certification of Riverside County; ensure proper notarization or acknowledgement for recordation as prescribed by law; research and apply state codes and procedures to resolve questions of recordability and interpretation; compute and accept payment of proper fees and transfer taxes.

• Research and update property assessment records; gather information from property owners, contractors, and other sources; check property statements, boat and aircraft declarations, and forms, records, and other assessment materials for accuracy, completion, and conformance with established procedures.

• Prepare, compute, and enter changes to the tax roll; perform a variety of complex clerical tasks in connection with the sorting, processing, and filing of documents and records.

• Read and interpret Revenue and Taxation Code pertaining to Change in Ownership; identify property/assessment by reading and interpreting complex legal descriptions; update ownership information and mail to address on assessment records; apply and process exclusions and exemptions when applicable.

• Abstract statistical information for classifying data (names, grantor/grantee, contractor, document type, document number, date filed, and fees) and verify previously entered classification information for accuracy and completeness.

• Prepare, read, and scan Official Records, Vital Records, maps, and other recordable documents for archival purposes and statistical reports.

• May field check properties to observe actual use; document characteristics and attributes and update as needed; recommend quality class and obtain measures, dimensions and square footage as needed.

• Prepare data for minor construction which may include interior remodeling and additions, pool, patio, covers, and enclosures for valuation by an appraiser; prepare state costs for new constructions for review and approval.

• Perform fieldcanvassingand inspections in order to identify new businesses, changes in business assessments, and record property characteristics.

• Assist the public and other governmental agencies by phone, in person and in writing by answering complex inquiries on property tax assessments, appraisal procedures, recording laws, County Clerk functions, fees, and current laws affecting the operations of the ACR.

• Make arithmetical calculations and verify totals; check arithmetical accuracy of claims, warrants, vouchers, or deposits; post transactions and collect receipts for monies; post cash receipts; prepare cash drawer for daily change and balance cash drawer.

MINIMUM QUALIFICATIONS

ASSESSOR-CLERK-RECORDER-TECHNICIAN-TRAINEE

( $34,229.52-$45,985.26 Annually)

Experience: One year of clerical experience in a field related to the major functions of the County of Riverside's ACR. (Completion of 30 semester or 45 quarter units from an accredited college or university may substitute for the required full-time experience.)

Knowledge of: Modern office practices and procedures including filing and operating standard office equipment; basic arithmetic; proper telephone and reception techniques.

Ability to: Learn to review, understand, apply, and how to explain laws, regulations, and policies governing legal documents; learn to read and interpret maps, titles, property descriptions, assessment records, and related documents; perform basic arithmetical calculations; deal tactfully and courteously with the public; provide information and respond to questions from the public and establish and maintain effective working relationships with the public and other staff members; attain and meet departmental production standards by the conclusion of the probationary period.

ASSESSOR-CLERK-RECORDER TECHNICIAN I

($36,907.94 - $53,620.94 Annually )

OPTION I
Experience: One year as an ACR Technician Trainee with the County of Riverside.

OPTION II
Experience: Two years of clerical experience in a field related to the major functions of the County of Riverside's ACR Office. (Completion of 30 semester or 45 quarter units from an accredited college or university may substitute for one year of the required full-time experience.)

ALL OPTIONS
Knowledge of: The types and formats of recordable documents affecting title to property; legal document procedures and processes; property assessment factors and procedures; modern office practices and procedures; basic arithmetic.

Ability to: Review, understand, apply, and explain laws, regulations, and policies governing legal documents; read and interpret maps, titles, property descriptions, assessment records, and related documents; perform basic arithmetical calculations; deal tactfully and courteously with the public; provide information and respond to questions from the public and establish and maintain effective working relationships with the public and other staff members; meet departmental production standards.

ASSESSOR-CLERK-RECORDER TECHNICIAN II

($41,456.69 - $60,201.23 Annually )

OPTION I
Experience: One year as a County of Riverside ACR Technician I.

OPTION II
Experience: Two years of performing duties equivalent to that of a County of Riverside ACR Technician I. (Completion of 30 semester or 45 quarter units from an accredited college or university may substitute for one year of the required full-time experience.)

ALL OPTIONS
Knowledge of: The types and formats of recordable documents affecting title to property; legal document procedures and processes; property assessment factors and procedures; modern office practices and procedures including filing and operating standard office equipment; basic arithmetic.

Ability to: Review, understand, apply, and explain laws, regulations, and policies governing legal documents; read and interpret maps, titles, property descriptions, assessment records, and related documents; perform basic arithmetical calculations; deal tactfully and courteously with the public; provide information and respond to questions from the public and establish and maintain effective working relationships with the public and other staff members; meet departmental production standards.

SUPPLEMENTAL INFORMATION

Other Requirements

License/Certificate: Possession of a valid California Driver's License is required.

Veterans' Preference

The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here ( Download PDF reader ).

What's Next?

This recruitment is open to all applicants.

Applicants who are current County of Riverside employees and/or current employees of the Riverside County Assessor-County Clerk-Recorder Department may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County

Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .

Application Period

BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.

Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted.

Include relevant work experience details on resume and/or application.

Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.

Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Questions regarding this recruitment? Please contact recruiter Jeannette Morales via email at JEMORALES@RIVCO.ORG

GENERAL APPLICATION INFORMATION:

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
• Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
• Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.

A new member is defined as any of the following:

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.

A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.