Assessor Clerk Recorder Technician III - County of Riverside
Riverside, CA 92501
About the Job
The Riverside County Assessor-County Clerk-Recorder's (ACR) Office is seeking to fill ACR Tech III positions throughout the department.
The Assessor-Clerk-Recorder Technician III is the lead level classification in the ACR Technician. The selected candidate will possess the capability to make decisions independently, supervise assignments and schedules, and handle the most intricate tasks. They should also have the proficiency to analyze, comprehend, implement, and elucidate the laws, regulations, and policies related to legal documents.
The most competitive candidate will possess skills in Microsoft Office Programs, customer service, and have excellent verbal and written communication skills.
Meet the Team!
Assessor - County Clerk - Recorder (ACR), The ACR has a staff of over 375 employees located in offices throughout Riverside County. The Assessor is responsible for locating, identifying and valuing all taxable property in Riverside County. The Recorder is responsible for providing the public with constructive notice of private acts and creating and maintaining custody of permanent records for all documents filed and recorded in Riverside County. The County Clerk services range from issuing marriage licenses and performing marriage ceremonies to accepting filings of Fictitious Business Name Statements. The Records Management Archives Program (RMAP) unit provides professional records management services and the Archives Program provides public access to the history of Riverside County.
EXAMPLES OF ESSENTIAL DUTIES
• Upon request from the public and other government agencies, retrieve, research, prepare and/or provide certified copies of the most complex legal documents, Official Records, and Vital Records; assist, direct, and instruct the public in self-service research of Official Records of property ownership, deeds, liens, etc., via microfiche and archives; prepare copies of papers, maps, and documents; calculate and collect fees.
• Issue applications for Marriage Licenses and perform civil marriage ceremonies.
• Accept, review, and process Fictitious Business Name Statements,Abandonments,Dissolutionsof Partnership, Withdrawals of Partnership and Proof of Publications.
• Review, verify for compliance, and accept complex legal documentation, and/or prepare support documents for certifying Notary Publics, Humane Officers, Registration of Process Servers, Official Photocopiers, UnlawfulDetainerAssistants, Powers of Attorney, and others; administer oath and execute certification; collect appropriate fees and submit to government agencies for final processing.
• Identify, classify, and examine complex documents for legal acceptability and certification of Riverside County; ensure proper notarization or acknowledgement for recordation as prescribed by law; research and apply state codes and procedures to resolve questions of recordability and interpretation; compute and accept payment of proper fees and transfer taxes.
• Abstract statistical information for classifying data (names, grantor/grantee, contractor, document type, document number, date filed, and fees) and verifying previously entered classification information for accuracy and completeness.
• Assist the supervisor to train new staff, assign and schedule work, and respond to the most complex questions from title companies, public officials, attorneys, and the public; assist staff with assignments as needed and provide guidance on complex situations; provide lead oversight to an assigned group of staff as needed.
• Prepare data for minor construction which may include interior remodeling and additions, pool, patio, covers, and enclosures for valuation by an appraiser; prepare state costs for new constructions for review and approval.
• Field check agricultural properties to identify and verify parcels where changes have occurred in groves; prepare, review and submit correspondence pertaining to agricultural appraisals.
• Research and update property assessment records; gather information from property owners, contractors, and other sources; check property statements, boat and aircraft declarations, and forms, records, and other assessment materials for accuracy, completion, and conformance with established procedures.
• Prepare, compute, and enter changes to the tax roll; field check properties to observe actual use; input roll corrections for review; update and send out information on property tax audits; prepare audit roll corrections for review; discuss complex exemptions and answer questions regarding various types of exemptions, legal requirements, and procedures for filing claims.
• Assist the public and other governmental agencies by phone, in person and in writing by answering complex inquiries on property tax assessments, appraisal procedures, recording laws, County Clerk functions, fees, and current laws affecting the operations of the ACR.
• Make arithmetical calculations and verify totals; check arithmetical accuracy of claims, warrants, vouchers, or deposits; post transactions and collect receipts for monies; post cash receipts; prepare cash drawer for daily change and balance cash drawer.
MINIMUM QUALIFICATIONS
OPTION I
Experience: One year as a County of Riverside ACR Technician II.
OPTION II
Experience: Three years of performing duties equivalent to that of a County of Riverside ACR Technician II. (Completion of 30 semester or 45 quarter units from an accredited college or university may substitute for one year of the required full-time experience.)
ALL OPTIONS
Knowledge of: The types and formats of recordable documents affecting title to property; legal document procedures and processes; property assessment factors and procedures; modern office practices and procedures, including filing and operating standard office equipment; basic arithmetic; basic techniques of supervision.
Ability to: Review, understand, apply, and explain laws, regulations, and policies governing legal documents; read and interpret maps, titles, property descriptions, assessment records, and related documents; perform basic arithmetical calculations; deal tactfully and courteously with the public; provide information and respond to questions from the public; establish and maintain effective working relationships with the public and other staff members; meet departmental production standards; train and provide leadership and guidance to staff.
SUPPLEMENTAL INFORMATION
What's Next?
This recruitment is open to all applicants.
Applicants who are current County of Riverside employees and/or current employees of the Assessor Clerk/ Recorder may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at:http://dao.rc-hr.com/.
Application Period
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by December 26, 2023, 11:59pm PST. No late applications will be permitted.
Include relevant work experience details on resume and/or application.
Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).
GENERAL APPLICATION INFORMATION:
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.