Architectural Administrative Assistant - Entry Level at Jobot

Sarasota, FL 34240

About the Job

Globally Recognized Top-Culture Architecture Firm!

This Jobot Job is hosted by: Taylor Thibodeau
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $50,000 - $50,000 per year

A bit about us:

Are you looking for a firm that invests in you and your career?

Is working for a top ranked company culture an interest of yours?

Look no further and apply today!

Why join us?

Competitive Salary + bonuses
100% Paid Health Benefits
Low Cost Dental and Vision
Life Insurance
PTO, holiday break
401k
Globally ranked company culture
Happy Hours & company sponsored events

Job Details

Responsibilities include but are not limited to:

Office Management: Oversee all aspects of office operations including equipment, supplies, and facility maintenance. Ensure the office environment is organized and functional.
Administrative Support: Perform receptionist duties such as answering calls, managing mail, scheduling appointments, and greeting visitors. Support the entire team with various administrative tasks.
Document Control: Maintain control over architectural documents and contracts, ensuring they are updated, filed, and retrieved efficiently. Manage electronic and paper filing systems to ensure easy access to information.
Data Entry and Reporting: Accurately enter data related to office and architectural projects into our database systems. Generate reports as needed.
Project Coordination: Assist with coordination of project activities, ensuring that all parties are informed of their commitments. Help prepare for meetings and events.
Contract and Vendor Management: Assist with drafting and managing contracts and liaise with vendors and service providers to ensure office and project supplies meet quality and cost specifications.
Specification Support: Assist in developing and maintaining project specification documents and standards.
Meeting and Event Coordination: Organize logistics for office meetings, events, and staff functions. Prepare meeting rooms and assist with the setup of technology and presentation materials.

Skills Required:

Positive attitude
Team oriented mentality with the ability to collaborate with all personalities and skillsets.
Willingness to learn and grow.
Proficient in Microsoft Office and Adobe
Excellent communication skills, both written and verbal
Ability to multi-task and prioritize workload.
Proactive problem solver with a desire to find creative solutions.
Perform tasks with attention to detail.

Qualifications:

Two (2) years of prior experience in office setting and/or customer service atmosphere
Architectural experience and/or education preferred but not required
Proficiency of Microsoft Office Suite, particularly Word, Excel, and PowerPoint
Must have own personal vehicle which is reliable

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.