AR Supervisor - PrideStaff

Accounts Receivable Supervisor
Fresno, CA

Description

The Accounts Receivable (AR) Supervisor position will fill a key role in the accounting department by working closely with the Accounts Receivable Specialist(s), Senior Accountant, Controller, CFO, Customer Service, Sales, and our Customers. This position will report to the Controller and will help create efficiencies in the team to prepare for an upcoming ERP transformation and opportunities for continuous improvement within the accounts receivable department. The AR Supervisor is primarily responsible for performing/assisting with various financial accounting activities including, but not limited to, general ledger account reconciliations, customer payment reconciliations, sales tax certificate management, credit limit review, maintenance, and management within ERP & insurance company’s website, and maintaining and updating AR procedures and SOX controls.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Supervise the daily activities of Accounts Receivable ensuring customers are current

· Direct, distribute, and monitor work performed by AR staff

· Distribute & reconcile customer statements timely

· Document and maintain all AR related processes and procedures

· Train and educate new hire employees on AR procedures

· Understanding and ability to perform all tasks of employees that report into this position

· Responsible for maintaining AR KPIs (expected cash collections, DSO, bad debt, and others)

· Perform annual performance evaluations and set goals for AR staff

· Review and approve AR staff’s timecards weekly

· Perform workload analysis on AR staff, manage and delegate tasks

· Ensures accuracy of AR reports

· Responsible for vendors maintenance (backup)

· Carry out billing, collection, and reporting activities according to specific deadlines

· Reviews customer accounts and releases orders according to credit limit review and monitoring

· Monitor customer account details for non-payments, delayed payments, and other irregularities

· Research and resolve payment discrepancies, including reaching out to customers via phone or email

· Conducts review and analysis of credit applications for new customers

· Maintains customer detail within SAP

· Responsible to close assigned general ledger accounts timely every month, prepare journal entries, account reconciliations, analysis reports, reconcile inter-company accounts, customer payment application and clearing

· Supporting month-end and year-end close

· Responsible for sales tax exemption certification maintenance for tax software

· Variance analysis relating to month-end close

· Cash receipt application

· Understanding and adherence to SOX compliance within department

· Assist in special projects and analysis, other tasks as assigned

· Identify, recommend, and/or implement accounting methods and procedures to improve efficiencies and accuracy

· Other duties and responsibilities as needed or required by the business

  

Requirements

  

MINIMUM QUALIFICATIONS

Minimum three years of experience in an accounts receivable or accounting role

Comprehensive knowledge of the theory, principles, methods, and practices of Generally Accepted Accounting Principles

Strong organizational and communication skills

Proficiency with SAP software preferred

Proficient in Microsoft applications (Excel, Outlook, Word, Teams)

Alignment with the company’s mission and core values

Team-oriented 

Sense of urgency and attention to detail

Flexibility in duties and assignments

Ability to work overtime when required by the business

 

LANGUAGE SKILLS

Ability to communicate effectively both verbally and in writing.

 

SKILLS 

Ability to work with considerable independence with limited or general instructions

Ability to work under pressure and meet deadlines

Ability to establish and maintain effective working relationships with department heads and employees

Must possess demonstrated organizational and analytical skills

Must be self-motivated, goal and career oriented

Computer skills should include Microsoft Excel, Word, Outlook; SAP experience desired

 

DESIRED TRAITS AND CHARACTERISTICS

Continuous improvement mindset

Accurate & detail oriented

Solution-oriented

Well organized

Team player

 

PHYSICAL DEMANDS 

Ability to work extended schedules as needed to meet accounting deadlines.

Salary Description
$68,000-$78,000 DOE