AR/Staff Accountant at Accentuate Staffing

Responsibilities:

1. Daily invoicing for shipments made, including inputting/loading invoices to vendor portals; emailing to customers, proper back up. Calculate and add freight as needed.
2. Cash Application:  Apply payments made via lockbox, ACH or wire transfer to outstanding accounts receivable invoices.  Work with customers and/or supplier portals to determine how to apply cash properly. Investigate short/over payments by customers and make necessary adjustments (i.e., sales tax credits). Offset accounts receivable debits and credits as directed by customers, Controller or business unit staff.  Organize and file daily cash receipts. Reconcile cash received to corporate records.
3. Issue Manual Credit Memos and invoices as directed by Controller.  Input credit memo data to ERP system and link to outstanding invoices as appropriate. Prepare monthly credit memo report, including supporting documentation, for review by Controller.
4. Collection activities to include reporting of aging of customer receivables, contact for payments of past due accounts -verbal and email, establishing and maintaining customer contact info in the ERP system.  Provide customer statements and copies of invoices to customers in a timely manner.  Additional collection activities as directed by Controller.
5. AR Discrepancy Research and Reconciliation:  Review the original invoice, purchase order, and sales order related to each payment discrepancy.  Coordinate with Customer Service, Repair and Finance to evaluate the source of the discrepancy.  Work with Controller to determine appropriate course of action.  Provide documentation to customers as necessary.
6. Uses several software packages including MS Excel, Word, Access, and the ERP system. Works with customer portals to track status of invoices, as needed.
7. Support account reconciliation and SOX processes.
8. Support internal and external audits and reviews.

Requirements: