AR Specialist at Fathom Mfg

AR Specialist Position Summary:

This position is responsible for preparing invoices for Fathom customers ensuring accuracy, completeness, and timeliness, researching internal or external customer questions, preparing credit memos where necessary, and using effective communications to reduce rework.

AR Specialist Key Responsibilities:

• Using Salesforce, Quickbooks, Syteline or other internal software information, invoice Fathom customers and ensuring accuracy of master data, part number, quantities, freight, sales taxes, and other required information
• Coordinate external customer requests with sales reps or other contacts to resolve issues or provide additional information
• Perform research to determine if a credit memo or credit / rebill are required and issue approved credit memos
• Meet monthly cut-off requirements to ensure revenue is recorded in the proper accounting period
• Prepare weekly, monthly, or ad-hoc billing reports for Finance management
• Perform special projects and ad-hoc financial reporting as required
• Some collection activity may be required

AR Specialist Preferred/Required Education and Experience:

• High school diploma and equivalent combination of secondary education and experience
• At least two years of billing experience
• Proficient in accounting software and Microsoft Office Suite or related software

AR Specialist Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Thorough understanding of the billing function
• Excellent analytical skills
• Excellent organizational skills and attention to detail

Work Environment/ Hybrid:

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Expected Hours of Work/Hybrid:

Expected to work on-site from the Hartland, WI office location, with remote days approved in advance by a manager. Days and hours of work are based upon Monday through Friday from 8:00 a.m. to 5:00 p.m. (excluding Company holidays). Punctual and regular attendance is an essential responsibility.

Embody Fathoms Core Values:

• Focus on excellence: Foster a culture of continuous improvement dedicated to safety, quality, productivity, and on-time delivery.
• Add value together: Achieve success through teamwork and a shared commitment to exceed stakeholder expectations.
• Transform manufacturing: Reimagine the future of manufacturing by leveraging our collective expertise and breadth of capabilities.
• Honor our differences: Show up for each other and our communities by consistently amplifying the individual backgrounds, cultures, and experience of our team.
• Own your part: Be accountable to yourself, your team, and our customers.
• Make the complex simple: Approach challenges with creativity and deliver innovative outcomes.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

FATHOM is an equal opportunity employer and deeply values diversity at the company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Equal Opportunity Employer/Veterans/Disabled

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.