AR Collections Analyst at Virtual Company
Union City, CA 94536
About the Job
Location: Bay Area, CA-Union City (Please Note: due to client confidentiality the exact client location will be disclosed to shortlisted candidates.) The position is core hours, onsite, 5-days per week in office. Local candidates within commutable distance of Bay Area-Union City are encouraged to apply.
Compensation: 30-36/hr w2, 6+ month contract position.
Contract Start Date: Immediate.
Position Type: Contract, Duration: Initial 6 months, with potential for extension and conversion (contract to hire)
- Vaco is conducting a confidential search for a AR Collections Analyst to play a big part in managing critical business financial processes on behalf of an industry-leading organization in the consumer goods sector.
- This client is renowned for delivering high-quality products across North America. Exact client details will be shared with shortlisted candidates.
- This onsite role is based in the Greater Bay Area, with a Monday-to-Friday schedule during standard business hours. It is an immediate contract opportunity, initially set for six months with potential for extension.
About the Role
As an AR Collections Analyst, your primary focus will be on Collections and deductions, utilizing your expertise in SAP and advanced Excel to manage and improve the accounts receivable process. This role requires a candidate who is highly analytical, detail-oriented, and proactive in resolving disputes while supporting financial operations.
Key Responsibilities
- Manage and streamline accounts receivable operations for U.S. and Canadian business units, with a focus on collections.
- Investigate and reconcile disputes by analyzing customer-provided documentation from portals, emails, or direct communication.
- Reassign unresolved cases to the appropriate teams for action and resolution.
- Monitor overdue accounts and ensure timely collections by maintaining proactive communication with customers.
- Prepare and distribute weekly reports detailing accounts receivable status and collection updates.
- Process credit memos and account adjustments accurately and efficiently.
- Collaborate with internal teams to resolve disputes and maintain strong relationships with external customers.
- Lead root cause analysis efforts to identify process improvement opportunities, with a strong focus on automation and efficiency.
- Maintain and update documentation, support training initiatives, and oversee departmental intranet updates.
Must-Have Qualifications
- Proven Experience in Collections: A strong background in managing and resolving accounts receivable collections is essential.
- Expertise in SAP: Hands-on experience with SAP for financial operations and reporting.
- Advanced Excel Skills: Proficiency with pivot tables, lookups, and data manipulation is non-negotiable.
- Bachelor’s degree in Accounting, Finance, or a related field, or equivalent professional experience.
- Strong organizational and analytical skills with high attention to detail.
- Ability to manage multiple priorities independently in a fast-paced environment.
- Flexibility to accommodate additional hours during month-end close periods.
Please Note:
- Unable to sponsor now or in the future, unable to consider third-party inquiries.
- Unable to consider hybrid or remote work inquiries.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.