AR/AP Accounting Manager/Office Administrator at MDI

Required Skills & Qualifications

The ideal candidate will have strong organizational skills, experience in both office and financial administration, and first level management experience serving in a fast-paced environment.

KEY RESPONSIBILITIES

Office Management:

• Manage day-to-day office operations, ensuring efficiency and effectiveness in all processes.
• Coordinate and plan company events, meetings, and conferences to enhance team engagement.
• Implement and maintain office management systems to streamline workflows.
• Communicate effectively with staff, clients, and vendors to facilitate smooth operations.
• Supervise clerical staff, providing guidance and support to ensure high performance.
• Manage budgets related to office expenses and event planning to optimize resource allocation.

Financial Administration:

• Accounts Payable/Receivable: Process invoices, payments, and reimbursements, ensuring timely collection and payment of outstanding accounts.
• Payroll Support: Payroll processing, including timesheet verification, benefit deductions, and reporting.
• Budgeting and Reporting: Prepare, monitor, and update budgets; provide monthly financial reports to mdi leadership.
• Financial Record-Keeping: Maintain accurate and up-to-date financial records in line with mdi policies and procedures.
• Bank Reconciliation: Perform monthly bank reconciliations to ensure the accuracy of accounts.
• Audit Support: Prepare financial records and documentation as needed for internal and external audits.
• Compliance: Ensure adherence to financial and confidentiality policies, maintaining records in compliance with relevant regulations.

Qualifications:

• 3+ years of experience in office administration and financial management.
• Proficiency in Microsoft Office Suite and financial software (e.g., QuickBooks, or specific sales management software). Must know how to use Excel Formulas.
• Strong organizational, time-management, and multi-tasking skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Strong interpersonal skills and a welcoming attitude.
• Ability to work independently and with a team
• High school diploma or equivalent required; additional education in business administration, finance, accounting or office management preferred.

Preferred Qualifications:

• Associate’s degree in accounting, finance, or business.