AR Accounting Manager at Vaco, LLC
Newport Beach, CA 92617
About the Job
Accounts Receivable Manager
Position Overview:
We are seeking a dynamic and results-oriented Accounts Receivable Manager to lead our high-volume financial shared services team. This role requires strategic vision, strong leadership, and a customer-focused approach to ensure accurate and timely billings, mitigate credit risks, and maintain aged receivables at a minimum. The ideal candidate will foster high team engagement and partner with cross-functional teams including Accounting, Treasury and Operations to achieve organizational goals.
Key Responsibilities:
Team Leadership:
- Oversee and manage the AR team, including outsourcing providers, by setting strategic goals and priorities.
- Recruit, train, and develop team members, conducting performance reviews, providing coaching, and fostering career growth.
Accounts Receivable Operations:
- Oversee core AR functions such as cash receipt processing, billing adjustments, write-offs, refunds, security deposits tracking, and account reconciliations.
- Review detailed account analyses to identify and resolve problem accounts, underpayments, non-payments, and aged balances in collaboration with the Operations team.
Lease and Retail Sales Expertise:
- Ensure comprehensive understanding of commercial lease terms and sales reporting, including percentage rent calculations.
- Facilitate annual sales audits by coordinating with Operations and external auditors to address findings and resolve issues.
Internal Controls and Compliance:
- Maintain and strengthen internal controls within the AR function, recommending improvements as needed.
- Act as the primary contact for internal and external auditors, ensuring compliance and accuracy in reporting.
Process Improvement:
- Review and optimize AR processes, systems, and structures to increase efficiency and standardization.
- Collaborate with cross-functional teams to implement best practices aligned with company goals.
Month-End and Year-End Close:
- Ensure completeness and accuracy of all month-end and year-end close activities and deliverables.
Required Qualifications:
- Bachelor’s degree in Accounting or Finance.
- 10+ years of relevant experience in accounts receivable, with at least 5 years in a supervisory role.
- Proven success in leading, mentoring, and developing teams.
- Strong technical accounting knowledge and expertise in AR processes.
- Excellent analytical, verbal, and written communication skills.
- Ability to manage multiple priorities, meet tight deadlines, and thrive in a fast-paced environment.
- Demonstrated ability to build relationships with diverse teams and senior leadership.
- Proficiency in MS Office Suite, Google Suite, and other financial software.
Preferred Skills:
- Experience in commercial lease agreements and retail sales reporting.
- Strong attention to detail and problem-solving skills.
- Critical thinker with the ability to foresee challenges and develop alternative solutions.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.