APS Field Admin Assnt II - TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES

Job/Position DescriptionAPS Field Admin Assistant II -Performs routine (journey-level) administrative support work. Work involves providing internal administrative support including disseminating information, assisting with maintaining filing systems, and preparing and editing reports and documents. May provide guidance to others. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.To learn more about the agency, please click here.WHY WORK FOR DFPS?The Texas Department of Family and Protective Services (DFPS) is responsible for protecting the unprotected and#151; children, elderly, and people with disabilities and#151; from abuse, neglect, and exploitation. DFPS accomplishes this responsibility by employing over 12,000 workers who live up to the agency's Mission, Vision, and Values in service to the 27 million citizens of Texas.DFPS is not only a qualifying organization for the Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments, but also offers excellent health benefits, special discounts on many products and services through the Discount Purchase Program, a lifetime monthly retirement annuity as well as Texa$aver 401(k) and 457 Programs under the Employees Retirement System of Texas. An additional benefit you will receive is 12 days of paid annual leave, 12 sick days, and the potential to earn up to four days of administrative leave each year. Your annual paid leave accrual increases as your tenure increases. Essential Job FunctionsPrepares and disseminates information concerning agency programs and services.and#149; Answer incoming telephone calls and route to the appropriate staff or program.and#149; Operates paging system professionally.and#149; Uses approved software to reserve conference rooms and verify conference room availabilityPrepares, edits, and distributes correspondence, reports, studies, forms, and documents.and#149; Performs administrative support for the Program Support team. Coordinates reports, updates database and maintains filing systems.Performs general office duties such as filing, answering and routing phone calls, routing mail, and ordering and maintaining office supplies.and#149; Opens and distributes incoming mail and prepares mail-outs.and#149; Arranges the scheduling, transfer, and display of surplus property.and#149; Maintains an accurate list of needed items for Supply Closet. Works with staff in ordering processResponds to inquiries and explains rules, regulations, policies, and procedures.and#149; Answer incoming telephone calls and route to the appropriate staff or program.Assists in planning meetings, conferences, and seminars.and#149; Coordinate staff celebrations.Assists in compiling and entering data for charts, graphs, databases, summaries, or reports.and#149; Update and maintain resource directory to refer callers and visitors to the appropriate staff member or agency.and#149; Update various employee lists using employee bio sheets.and#149; Maintains switchboard and employee phone directory as needed.and#149; Maintains employee access badge information.May assist with managing and maintaining schedules and travel arrangements for managers and directors.and#149; Ensures on-site staffing of the office including receptionist and telephone coverage.Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.Registrations, Licensure Requirements or CertificationsNoneKnowledge Skills Abilitiesand#149; Knowledge o https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=605657 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.