AP Supervisor - Vaco, LLC
Irvine, CA 92614
About the Job
Job Title: Accounts Payable (AP) Clerk
Location: Irvine, CA
Company: Vaco (On behalf of our client)
Job Overview:
Vaco’s client, a reputable company located in Irvine, CA, is seeking an experienced Accounts Payable (AP) Clerk to join their corporate office team. In this role, you will process AP transactions for centers across the nation. The ideal candidate thrives in a collaborative team environment, has a passion for accuracy, and is ready to go the extra mile to meet deadlines and support organizational goals.
Key Responsibilities:
Invoice Entry: Accurately input invoices into the accounting system.
GL Coding: Ensure proper general ledger coding for transactions.
Invoice Matching: Reconcile invoices with purchase orders and receipts.
Team Support: Support department goals, initiatives, and special projects as needed.
Task Prioritization: Prioritize work to meet fluctuating demands and volumes.
Check Processing: Print and obtain signatures on all accounts payable checks.
Vendor Inquiries: Respond to and resolve vendor inquiries in a timely manner.
Administrative Support: Perform filing, copying, and document organization.
Month-End Assistance: Support the monthly closing process by ensuring all tasks are completed on time.
Qualifications:
Experience: Minimum of 2 years of experience in Accounts Payable is required.
Technical Skills: Intermediate proficiency with Microsoft Excel is essential.
Accounting Software: Experience with QuickBooks or NetSuite is preferred.
Problem-Solving: Demonstrates initiative and a self-starter mindset to analyze and solve problems.
Team-Oriented: Ability to work both independently and as part of a group.
Time Management: Strong organizational and time-management skills with the ability to multi-task in a fast-paced environment.
Communication Skills: Excellent written and verbal communication skills.
Customer Service: Strong service orientation with a focus on providing outstanding customer service.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.