AP Specialist - Marcum Search

Marcum Search is assisting out client in their search for a Account Payable Specialist.

Position Summary

We are seeking an experienced Accounts Payable Specialist to join our accounting team. With over 2 years of accounts payable experience, preferably within the construction industry, the ideal candidate will bring a proven ability to manage and execute all aspects of the accounts payable function.

Construction Industry highly preferred -

Experience with Dataforma and Foundation accounting software is highly desirable, alongside a strong understanding of account reconciliation and general ledger management.

Key Responsibilities

• Process, verify, and reconcile a high volume of invoices for various construction projects.
• Maintain accurate and up-to-date vendor files and payment records using Dataforma, Foundations, or equivalent accounting software.
• Collaborate with procurement and project management teams to ensure expenses are properly coded to the correct projects and cost codes.
• Perform monthly reconciliations of accounts payable to the general ledger.
• Prepare and process electronic transfers and payments.
• Issue stop-payments or purchase order amendments as needed.
• Prepare analysis of accounts, producing monthly reports, and assisting with month-end closing.
• Research and resolve invoice discrepancies and issues.
• Maintain confidentiality of organizational information.
• Assist with external and internal audits by providing records and documentation.
• Contribute to the continuous improvement of the accounts payable process.

Requirements

• 2+ years of experience in an accounts payable role, construction industry experience a plus.
• Proficiency with accounts payable software, with a preference for experience in Dataforma and Foundations.
• Strong understanding of accounts reconciliation and general ledger.
• Excellent data entry skills with great attention to detail and accuracy.
• Ability to manage a busy workload and prioritize tasks.
• Strong organizational, analytical, and problem-solving skills.
• Knowledge of basic accounting principles and procedures.
• Advanced skills in MS Excel and proficient with other MS Office applications.
• Effective written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team.
• A degree in finance, accounting, or a relevant field is preferred.