AP Specialist - De Young Properties

De Young Properties is seeking an organized and detail-oriented Accounts Payable Specialist to join our team. The ideal candidate will be responsible for managing accounts payable processes, performing general accounting tasks, and assisting with administrative duties. This position requires strong communication skills, meticulous attention to detail, and the ability to multitask effectively. The pay range for this position is $18-24/hourly.

• Performs General Accounting related to AP invoices
• Compare invoices against purchase orders and contracts.
• Review, code and post invoices to appropriate ledgers, spreadsheets, records, and databases.
• Obtain approval for payment to ensure its proper to pay.
• Prepare accounts payable checks, online payments and ACH payments.
• Mail checks and related correspondence.
• Post online payments to accounting system.
• Update monthly vendor detail expenses in excel.
• Monitor accounts payable to ensure payments are accurate and timely.
• Obtain receipts, code and process credit card payments.
• Reconcile annual payments in preparation of filing 1099 with IRS electronically.
• Monitor and follow up on Certificate of Insurance
• Research and resolve vendor and invoice discrepancies
• Answer accounts payable inquiries and follow up with appropriate answers and reports.
• Research discrepancies and propose solutions.
• Analyze vendor accounts and negotiates extended terms with vendors when cash is restricted.
• Research and process voided checks, charge backs, returns, refunds, and similar items.
• Perform general accounting support
• Performs monthly bank reconciliations
• Post various journal entries for all entities related to payroll, depreciation, amortization, rent, and other expense accounts.
• Generate trial balances and GL detail reports and exports to excel.
• Tract and prepare license renewals.
• Review property tax statements to access whether property is still owned and payment is due.
• Prepare various monthly and year-end accounting spreadsheets and reconciliations.
• Filing physical and electronic accounting invoice and documents.
• Assist with other accounting projects, as assigned.
• Assist Cost Accountant in various construction payables responsibilities.
• Review and process land development invoices and vertical construction purchase orders. Verify charges are consistent with contracted price.
• Coordinate approval with superintendent and CED for invoices and back charges.
• Review indirect and warranty invoices, code, obtain approval, and process.
• Print and mail checks including joint checks and ACH Payments.
• Reconcile project costs to date to GL detail monthly.
• Applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.