AP Manager at Virtual Company

Greensboro, NC 27409

About the Job

We are looking for a highly motivated Accounts Payable Manager to join our team and play a crucial role in the day-to-day accounts payable and general accounting-related processes, ensuring financial accuracy and timeline reporting, cost reduction, improving efficiencies, and establishing and maintaining internal controls. This role is part of the Share Service Center and reports to the senior manager of the SSC supporting the Regional Finance Director.

ROLE OVERVIEW

Reporting to the Share Service Center Sr. Manager, the responsibilities of the Accounts Payable Manager will include but will not be limited to:

Accounts Payable Specialist

Managing Regional AP Team, including, offering guidance, training, hiring, onboarding, and developing to ensure high performance levels.
Ensure timely and accurate processing of invoices, proper coding, approval, documentation, and payment alignment with company policies.
Manage vendor relationships and resolve any issues or disputes related to payments or invoices
Ensure proper vendor setup and banking information verification process.
Develop and implement accounts payable policies and procedures to improve efficiency and ensure sound financial practices and internal controls
Constant enforces and enhances internal controls to prevent fraud for the firm and errors within the team.
Lead process improvement initiatives with the regional A/P team to streamline accounts payable processes and enhance efficiency; provide guidance, and training as needed.
Partner with Region leaders to develop and drive strategic initiatives to achieve business goals
Responsible for leading the month-end A/P closing process, A/P Journal Entries, accruals reconciliations for month-end, and, other reporting deadlines.
Ownership of the annual 1099 process and others if applicable.
Prepare and analyze accounts payable reports, including aging reports and cash flow projections
Maintain vendor relationships, including communicating payment terms and resolving vendor inquiries
Establish and maintain internal controls to ensure compliance with financial legislation, policies, and procedures.
Research, prepare, and submit the information for 3W, Quarterly Forecast and, annual budget.
Leads special projects that increase the efficiency of team leveraging technology and streamlining business processes
Engage in general accounting activities, including research, journal entries, and reconciliations as needed
Assist with audits and provide documentation and support as needed
Other duties as needed.

Experience and attributes:

Bachelor’s Degree in Accounting or Finance.

4+ years of relevant A/P Experience and at least 3 years Managing Accounts payable team.
Experience in process improvement and implementing best practices
Strong financial analysis skills and communication skills, both written and verbal
Strong organizational and stress management skills.
Ability to train, coordinate, and lead staff.
Ability to work independently in a fast-paced environment with little to no supervision
Data analysis and financial modeling skills: Advanced proficiency experience in Excel (Power query & BI, pivots, lookups, etc.).

More Exposure

- Risk & Control = Processes
- AP Cross Training
- TB Analysis
- Monthly Accruals
- Closing periods
- Power Query
- A/P SOP

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.