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AP/AR Specialist (Full-Time/Onsite) at FOXX Development Inc
IRVINE, CA 92618
About the Job
Job Title: AP/AR Specialist (Full-Time/Onsite)
Work Location: Irvine, CA
Position Type: Full-Time, 40 hours/week, Monday to Friday
Company Overview: Foxx Development Inc. is a leading consumer electronics and IoT solutions firm dedicated to providing innovative products and services to enhance the connectivity and convenience of modern lifestyles. With a focus on cutting-edge technology and user-centric design, we strive not only to deliver products but also revolutionize the way people interact with their environments.
Job Description: We seek a detail-oriented Accounts Payable / Accounts Receivable Clerk to join our team. The candidate must have experience in accounting, double-entry bookkeeping, and general ledger reconciliation. Knowledge of timekeeping and accounting software such as QuickBooks is preferred.
Responsibilities:
Processing Transactions:
- Accurately and timely process accounts payable (AP) and accounts receivable (AR) transactions.
- Record AP data and ensure accurate financial records and documentation.
Vendor Management:
- Receive, process, and verify vendor invoices.
- Verify and pay invoices against purchase orders.
- Verify and pay expense reimbursement forms against receipts.
- Avoid for duplicate submissions and payments.
- Maintain vendor contact information and portal credentials up to date.
- Request 1099s and W9s from vendors as needed.
- Set up practices and vendors in the AP platform.
Cash Application:
- Ensure all cash receipts and deductions are applied daily.
- Monitor, collect, and resolve AR aging items.
- Establish a process and work with clients for timely collection.
Month-End Activities:
- Assist in month-end closing activities to ensure accurate financial records.
- Assist with other accounting and finance projects, as required.
Customer Management:
- Maintain customer contact information and portal credentials up to date.
- Support internal and external audits by providing necessary documentation.
QuickBooks Management:
- Categorize bank transactions and utilize QuickBooks feature including invoicing, expense tracking, inventory tracking and bank reconciliation.
- Provide support to the internal team and liaise with QuickBooks customer support as needed.
Required Skills and Experience:
- Associate degree on equivalent. High degree of accuracy is highly preferred.
- Strong attention to details.
- At least three years of experience in accounts receivable and payable.
- Knowledge of QuickBooks to categorized bank transactions and utilize its the main feature: invoicing, expense tracking, inventory tracking and bank reconciliation.
- Proficient in Microsoft 365, especially Excel, with practical experience in functions such as copy, paste, V-Lookup, Index/Match, SUMIF, and Pivot Tables.
- Excellent organizational and analytical skills.
- Ability to adapt to changing procedures and offer insight into process improvement
- Ability to work cooperatively and collaboratively with all levels of employees.
- Strong oral and written communication, including being transparent, informative, and responsive.
Compensation:
Base salary $60K-$65K, plus benefits including health/dental/vision/PTO.
How to Apply:
Please submit your resume and cover letter outlining your qualifications and interest in the position to HR@FOXXUSA.COM.