AP/AR Specialist (Full-Time/Onsite) at FOXX Development Inc

Job Title: AP/AR Specialist (Full-Time/Onsite)

Work Location: Irvine, CA

Position Type: Full-Time, 40 hours/week, Monday to Friday 

Company Overview: Foxx Development Inc. is a leading consumer electronics and IoT solutions firm dedicated to providing innovative products and services to enhance the connectivity and convenience of modern lifestyles. With a focus on cutting-edge technology and user-centric design, we strive not only to deliver products but also revolutionize the way people interact with their environments.

Job Description: We seek a detail-oriented Accounts Payable / Accounts Receivable Clerk to join our team. The candidate must have experience in accounting, double-entry bookkeeping, and general ledger reconciliation. Knowledge of timekeeping and accounting software such as QuickBooks is preferred.

 Responsibilities:
Processing Transactions:

• Accurately and timely process accounts payable (AP) and accounts receivable (AR) transactions.
• Record AP data and ensure accurate financial records and documentation.

Vendor Management:

• Receive, process, and verify vendor invoices.
• Verify and pay invoices against purchase orders.
• Verify and pay expense reimbursement forms against receipts.
• Avoid for duplicate submissions and payments.
• Maintain vendor contact information and portal credentials up to date.
• Request 1099s and W9s from vendors as needed.
• Set up practices and vendors in the AP platform.

Cash Application:

• Ensure all cash receipts and deductions are applied daily.
• Monitor, collect, and resolve AR aging items.
• Establish a process and work with clients for timely collection.

Month-End Activities:

• Assist in month-end closing activities to ensure accurate financial records.
• Assist with other accounting and finance projects, as required.

Customer Management:

• Maintain customer contact information and portal credentials up to date.
• Support internal and external audits by providing necessary documentation.

QuickBooks Management:

• Categorize bank transactions and utilize QuickBooks feature including invoicing, expense tracking, inventory tracking and bank reconciliation.
• Provide support to the internal team and liaise with QuickBooks customer support as needed.

Required Skills and Experience:           

• Associate degree on equivalent. High degree of accuracy is highly preferred.
• Strong attention to details.
• At least three years of experience in accounts receivable and payable.
• Knowledge of QuickBooks to categorized bank transactions and utilize its the main feature: invoicing, expense tracking, inventory tracking and bank reconciliation.
• Proficient in Microsoft 365, especially Excel, with practical experience in functions such as copy, paste, V-Lookup, Index/Match, SUMIF, and Pivot Tables.
• Excellent organizational and analytical skills.
• Ability to adapt to changing procedures and offer insight into process improvement
• Ability to work cooperatively and collaboratively with all levels of employees.
• Strong oral and written communication, including being transparent, informative, and responsive.

Compensation:

Base salary $60K-$65K, plus benefits including health/dental/vision/PTO.

How to Apply:

Please submit your resume and cover letter outlining your qualifications and interest in the position to HR@FOXXUSA.COM.