AP/AR Manager - 0029 Armstrong Chicago

The Armstrong Company is a global leader in supply chain services and residential and commercial moving. Our nationwide network of local experts combine personalized attention and global reach to provide solutions tailored exactly to your needs. Whether you’re moving your household, your business, or your product, we do what it takes to get your goods where they need to go. Our world moves around you.

SUMMARY:

The AP/AR Manager is responsible for  a variety of accounting functions, including, but not limited to: general accounting, payables & receivables, general ledger, invoicing, and reporting related to accounts payables and accounts receivables.

KEY RESPONSIBILITIES:

• Ensure compliance with all accounting and financial policies, practices, procedures, and initiatives.
• Oversee the maintenance of the general ledger and proper coding, invoicing, accounts payable, accounts receivable, and project accounting invoices / payables. 
• Ensure all A/P invoices, expense reports, purchase requisitions, internal check requests, etc. are processed accurately and timely.
• Submit all financial transactions, transmissions, and reporting on a timely and accurate basis.
• Ensures billings and receivables are correctly processed in a timely manner. 
• Addresses and corrects any discrepancies in accounts or billings.
• Oversee all payment transactions such as ACH, wires, and paper checks.
• Oversee data entry, validation, and processing of various types of invoices like general overhead, subcontractor, and employee travel reimbursements.
• Oversee third-party vendor contract execution by collecting W-9 forms and certificates of liability insurance, paying invoices, and preparing annual 1099 forms for distribution to vendors.
• Assist with all internal & external audit activity including planning, preparation, and data gathering.
• Standardize procedures to generate efficiency in-house and create internal templates to be used by the company.
• Assure adherence to Generally Accepted Accounting Policies (GAAP). 

MINIMUM QUALIFICATIONS:  

• 5+ years of accounting, accounts receivables, accounts payable experience.
• High level of proficiency in Accounting Systems and Microsoft Excel.  
• Experience in invoicing, accounts payable, accounts receivable best practices.
• Strong problem-solving ability and analytical skills including root cause analysis.
• Prior experience in cash management (collections, account reconciliations, payment processing) 
• Prior experience in collections

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

See job description