AP Accountant - Creative Financial Staffing

ACCOUNTS PAYABLE ACCOUNTANT

ABOUT THE COMPANY:

OVERVIEW OF THE AP ACCOUNTANT ROLE:

• Set-up subcontracts and purchase orders in Job Cost System
• AP Accountant ensures all Subcontractor/Suppliers invoices are submitted as required by subcontract and purchase order agreements
• Ensure change orders are processed accurately and timely
• Maintain Accounts Payable Database including but not limited to updating vendor information, verifying Federal Tax ID Numbers, and ensuring payments are directed to the proper remittance address
• Scheduling and preparing checks
• Resolving purchase order, contract, invoice, or payment discrepancies and documentation
• AP Accountant reviews vendor statements
• Process, review and track general ledger posting of construction accounts payables invoices for multiple projects
• Ensure all subcontractors and supplier invoices are processed accurately and timely
• Ensure proper matching revenues and expenses for all projects
• Ensure subcontractor/suppliers Waivers of Lien are received and correct
• AP Accountant ensures subcontractors and suppliers are paid in accordance with contractual terms
• Ensure all company's compliance requirements for W-9’s, insurance certificates, EEO, and other documents are met by subcontractors and suppliers
• Follow-up on outstanding accounts payables invoices
• Ensure good communication with vendors – calls and e-mails are responded to timely
• Ensure compliance with sales and use tax regulations
• AP Accountant processes employee expense reports
• Compile information for external auditors, as required
• Ensure payment discounts are taken when appropriate
• File 1099 annually with the IRS
• Assist with special projects as requested

PREFERRED QUALIFICATIONS FOR AP ACCOUNTANT ROLE:

• Associates or Bachelors degree (preferred) or relevant experience
• 2+ years of experience
• Experience within the construction industry.
• A can-do attitude
• Accuracy is critical for success in this role