AP Accountant - Thomas Edwards Group

The Accounts Payable (A/P) Accountant is responsible for overseeing the entire accounts payable process, ensuring accurate and timely processing of all vendor invoices and payments. This role includes managing the A/P cycle from invoice receipt to payment completion, maintaining compliance with policies and accounting standards, and implementing process improvements. The A/P Accountant will work closely with other departments and provide strategic insights to enhance efficiency, accuracy, and vendor relationships.

Supervisory Responsibilities

Oversee the full A/P cycle, ensuring accuracy and timeliness of all accounts payable transactions.

Provide guidance and oversight to junior A/P staff or clerical assistants as needed.

Key Responsibilities
 

• Oversee the end-to-end accounts payable process, including receiving, validating, coding, and processing invoices in compliance with company policies.
• Manage payment schedules to ensure timely disbursement of funds via checks, ACH, or wire transfers.
• Ensure all invoices are properly authorized and match purchase orders and receiving documents, resolving discrepancies when necessary.
• Maintain the A/P aging report, monitor outstanding payments, and address any overdue invoices.
• Reconcile the accounts payable subledger with the general ledger monthly, resolving any discrepancies.
• Prepare accruals, adjusting entries, and relevant reports for month-end close.
• Establish and maintain strong vendor relationships, resolving issues and answering inquiries as needed.
• Ensure compliance with accounting standards, GAAP, and internal policies.
• Identify, recommend, and implement process improvements within the A/P function to increase efficiency and accuracy.
• Assist with audits by preparing documentation and explaining A/P processes and transactions.
• Develop and maintain A/P policies and procedures to ensure consistent and compliant practices.
   

Competencies
 

• Strong attention to detail and accuracy in financial documentation.
• Excellent organizational and time-management skills.
• Strategic problem-solving skills, with the ability to identify and implement process improvements.
• Ability to communicate effectively with vendors and internal stakeholders.
• Proficiency in accounting software, especially NetSuite, and Microsoft Excel.
   

Required Skills/Abilities
 

• In-depth understanding of accounts payable processes, accounting principles, and month-end close procedures.
• Strong proficiency with NetSuite (preferred) or similar ERP systems.
• Advanced knowledge of MS Excel, including functions such as VLOOKUP and pivot tables.
• Ability to exercise independent judgment and make decisions aligned with company policy.
   

Education And Experience
 

• Bachelor’s degree in Accounting, Finance, or a related field is required.
• Minimum of 3-5 years of experience in accounts payable or general accounting, with at least 1-2 years in a supervisory or full-cycle A/P oversight role.
• Experience with NetSuite is highly preferred.

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