Agenda Staff Report Specialist (Staff Specialist) - County of Orange
Orange County, CA
About the Job
AGENDA STAFF REPORT SPECIALIST
(Staff Specialist)
SALARY INFORMATION
This position is scheduled to receive salary range increases on the following dates:
Effective June 27, 2025 – 4.00% increase
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
OPEN TO THE PUBLIC
This recruitment will establish an open eligible list and will be used to fill current and future Staff Specialist vacancies with this specialty within the County of Orange. This recruitment may also be used to fill positions in similar and/or lower classifications.
DEADLINE TO APPLY
This recruitment will be open for a minimum of five (5) business days and will remain open until Tuesday, September 10, 2024 at 11:59 PM (PST).
OC PUBLIC WORKS
OC Public Works provides services on a regional basis to unincorporated areas, cities, and other County agencies and departments. The primary mission of the department is to protect and enrich the community through the sustainable delivery of projects and services. OC Public Works’ guiding principles are safety, integrity, quality, teamwork, and adaptability.
OC Public Works is a unique County department comprised of ten service areas: OC Development Services; OC Fleet Services; OC Administrative Services; OC Facilities Design & Construction; OC Facilities Maintenance & Central Utilities; OC Environmental Resources; OC Operations & Maintenance; OC Construction; OC Infrastructure Programs; and OC Survey.
OC Public Works provides services on a regional basis to unincorporated areas, cities, and other County agencies and departments. The primary mission of the department is to protect and enrich the community through the sustainable delivery of projects and services. OC Public Works’ guiding principles are safety, integrity, quality, teamwork, and adaptability.
OC Public Works is a unique County department comprised of ten service areas: OC Development Services; OC Fleet Services; OC Administrative Services; OC Facilities Design & Construction; OC Facilities Maintenance & Central Utilities; OC Environmental Resources; OC Operations & Maintenance; OC Construction; OC Infrastructure Programs; and OC Survey.
Administrative Services
This unit leads the financial, administrative, and information technology operations for the agency. This includes management of policies and procedures, strategic financial planning, budget and payroll, goods and services procurement, public records requests, parking and building administration, and information technology services.
This unit leads the financial, administrative, and information technology operations for the agency. This includes management of policies and procedures, strategic financial planning, budget and payroll, goods and services procurement, public records requests, parking and building administration, and information technology services.
For more information on OC Public Works click here.
For more information on the County of Orange click here.THE OPPORTUNITY
The Agenda Staff Report Specialist (Staff Specialist) provides outstanding customer service, effective communication, and presents exceptional interpersonal skills in the Strategic Communications unit within OCPW. Incumbents are required to possess excellent customer service and strong knowledge of government structures and public works initiatives to foster a positive customer experience and ensure accurate information is captured in the Agenda Staff Reports (ASR) that are presented for Board of Supervisors (BOS) consideration.
This position manages multiple deadline-driven projects simultaneously and requires independent decisions and actions. As a result, the incumbent must possess and utilize sound judgment on how to manage the ASR workflow to meet critical deadlines.
Job duties include but not limited to:
- Coordinate with OCPW service areas to initiate ASRs
- Utilize Comprehensive Agenda Management Solution (CAMS) to generate ASRs
- Reviews ASRs and attachments for adherence to requirements of ASR Guidance Document, County Style Guide, Contract Policy Manual, OCPW Templates and County Policies
- Monitor Board of Supervisors (BOS) meetings
- Facilitate updates and changes provided by Internal and External Review participants
- Develop training and materials relating to ASRs and CAMS users
- Track ASRs to ensure deadlines are met
- Interact with all levels of staff including OCPW Executive Management, County Counsel, County Executive Office (CEO), Clerk of the Board, and OCPW Service Area Directors
DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
The successful candidate will demonstrate at least one (1) year of experience writing and reviewing Agenda Staff Reports (ASRs), and at least one (1) year of experience using Comprehensive Agenda Management Solution (CAMS) or similar.
In addition, the successful candidate will also have experience and be knowledgeable in the following core competencies:
Technical Experience & Knowledge
- Demonstrating strong writing and analytical skills and the ability to expertly develop reports and narratives that are clear and concise
- Prepare and monitor ASRs
- Knowledge and training in use of CAMS
- Performing program, organizational, administrative, or policy analysis
- Maintaining confidentiality and discretion when dealing with sensitive information and issues
- Proficient in using Microsoft Word, Excel, Outlook, Teams and PowerPoint on a proficient level
- Effective organizational and planning skills to ensure high productivity and efficiency
- Working independently to manage time wisely and to effectively prioritize multiple, competing tasks
- Gathering, analyzing, and applying information skillfully
- Knowledge and experience in identifying problems, solving them, actively decisively and showing good judgement
- Ability to communicate professionally with a wide range of stakeholders, including executive management,
- Write clear and concise, composing informative and convincing memos, emails, letters, reports, and other documents
- Ability to facilitate inter-agency process improvement initiatives and development of work relationships across County agencies
MINIMUM QUALIFICATIONS
Click here to view the minimum qualifications for Staff Specialist.
RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process.
Structured Oral Interview | SOI (Weighted 100%)
Candidates will be interviewed and rated by a panel of job knowledge experts. Each candidate's rating will be based on responses to a series of structured questions designed to elicit the candidate's qualifications for the job.
Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.
Source : County of Orange