Ag Administration Office Assistant - Oregon State University

Position Details

Position Information

Job Title

Ag Administration Office Assistant

Appointment Type

Student Employee

Job Location

Corvallis

Position Appointment Percent

100

Appointment Basis

12

Pay Method

Hourly

Pay Period

16th - 15th of the following month

Pay Date

Last working day of the month

Remote or Hybrid option?

Min Hourly Rate

$14.70 (Standard); $13.70 (Non-Urban); $15.95 (Portland Metro)

Max Hourly Rate

$17.00 (Standard); $16.50 (Non-Urban); $18.00 (Portland Metro)

Position Summary

This recruitment will be used to fill one part-time (a maximum of 20 hours per week)

Office Assistant positions for the Department of Ag Administration at Oregon State University (OSU).

This Person will be responsible for reporting to the Academic Program's Office and will assist in the various tasks required by each of its team members. Tasks include, but are not limited to, inventory tracking and audits, generating marketing materials, information and database upkeep, and email support.

Position Duties

60% Projects and Data Entry

• Reports to Academic Programs Office Manager.
• Meets with team members daily.
• Sets daily goals for assigned projects with the intent to meet those lead times.
• Works in Excel, Power Point, Word, and other programs to create and update the various yearly projects within the APO.
• Helps pull and count inventory for various recruitment events.
• Communications with stakeholders around the college on behalf of the APO.

30% Daily office tasks

• Sorts and distributes mail.
• Cleans and tidies lobby and public office spaces, including taking out recycling. Organizes paperwork and keeps track of office supply inventory.
• Makes copies.

10% Receptionist Duties

• Covers front desk, greets visitors, responds to visitor inquiries in-person and via phone and email.

Minimum Qualifications

Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Additional Required Qualifications

• Must be able to work at least 8 hours/week (Monday-Friday, 8:00 am - 5:00pm).
• Must be reliable and adhere to an assigned, long-term work schedule.
• Demonstrate attention to detail and independent work style.
• Demonstrated strong communication skills.
• Ability to prioritize and multitask.
• Ability to learn new software.

Preferred (Special) Qualifications

• Current student at Oregon State University
• Current student at OSU within the College of Agricultural Sciences, College of Forestry, or College of Earth, Ocean, and Atmospheric Science.
• Experience with many aspects of the Microsoft Office

Working Conditions / Work Schedule

Posting Detail Information

Posting Number

P11322SE

Number of Vacancies

Anticipated Appointment Begin Date

08/26/2024

Anticipated Appointment End Date

05/15/2027

Posting Date

07/30/2024

Full Consideration Date

Closing Date

12/23/2024

Indicate how you intend to recruit for this search

Competitive / Student - open to ALL qualified/eligible students

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1. A Resume/Vita
2. A cover letter indicating how your qualifications and experience have prepared you for this position

For additional information please contact: Royce Floresroyce.flores@oregonstate.edu

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OSU Standard 125-155-0200) as per OSU Standard 576-056-0000 et seq.

Note: All job offers are contingent upon Human Resources final approval.

OSU will conduct a review of the National Sex Offender Public website prior to hire.