Advancement and External Relations Administrative Assistant - req# 25043 - University of New Mexico

Albuquerque, NM

About the Job

Admin Assistant 3

Requisition ID	req25043
Working Title	Advancement and External Relations Administrative Assistant
Position Grade	08
Position Summary	The Office of Advancement and Alumni Relations is seeking an organized, detail-oriented Advancement and External Relations Administrative Assistant to join our team. The ideal candidate will be a highly motivated self-starter with excellent customer service and communication skills. This individual will perform and/or oversee a variety of associated administrative tasks. This includes: Serving as a central point of contact for the School of Medicine Advancement and Alumni Relations Office and Office for Community Faculty. Duties will include answering phones, responding to alumni and community inquiries, and assisting donors, students, faculty and staff. Assisting in event coordination and implementation. This may include event preparation, managing RSVP's, working with vendors, completing contracts, and attending/assisting in running events which may require some weekend and evening hours. Assisting in preparing special marketing pieces and reports including the monthly newsletter. Responsible for the stewardship of event attendees and donors to the School of Medicine. This will include pulling weekly stewardship reports and processing appropriate correspondence communication. Providing administrative support. This will include calendar and meeting scheduling, domestic and international travel scheduling, taking staff and board minutes, creating correspondence and assisting with creating materials for meetings. Coordinating supply inventory and ordering which includes managing and reconciling PCard purchases. Using digital tools to create and maintain dashboards relating to tracking budgets, staff leave requests, timekeeping, and other miscellaneous systems to improve the various processes in the department. See the Position Description for additional information.
Conditions of Employment	If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications	High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications	Our ideal candidate will have... Demonstrated high level customer/client service and response. A positive and friendly demeanor. Demonstrated ability to multi-task and maintain accuracy. Demonstrated ability to work effectively in a complex organization. Understanding of print, digital and electronic media. Intermediate to advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint, knowledge of CRM tools is a plus.
Additional Requirements
Campus	Health Sciences Center (HSC) - Albuquerque, NM
Department	School of Medicine Development (043D)
Employment Type	Staff
Staff Type	Regular - Full-Time
Term End Date
Status	Non-Exempt
Pay	$16.39-$18.64 Hourly
Benefits Eligible	This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement	As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits at a Glance grid at NMERB Guidelines Clarifiedwebpage.
Background Check Required	Yes
For Best Consideration Date	5/4/2023
Application Instructions	Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application. Applicants should include a cover letter addressed to Ashley Salazar, Chief Advancement & External Relations Officer, UNM School of Medicine. In your cover letter, please address how your skills fit with our preferred qualifications for this position.
*Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

Source : University of New Mexico