ADVANCEMENT COORDINATOR (2 Openings) - University of Washington

Req #: 239128 Department: UW ADVANCEMENT: COLLEGE OF ENGINEERING Appointing Department Web Address: https://www.engr.washington.edu/ Job Location Detail: Hybrid work schedule with a minimum of three days in the office per week Posting Date: 09/19/2024 Closing Info: Closes On 10/03/2024 Salary: $3,749 - $5,010 per month Shift: First Shift Notes: **As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-classified-staff-20210208.pdf)** As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission-with the goal of making the UW the world's greatest public university, as measured by positive impact-guides everything we do in University Advancement (https://www.washington.edu/advancement/) . Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW's impact by developing meaningful connections that foster pride, advocacy and philanthropic support. This starts with creating a culture of belonging ( https://www.washington.edu/advancement/ua-dei-visions-values-and-actions/) within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals. **The College of Engineering is looking for two Advancement Coordinators. These are full-time, permanent, union-contracted positions.** The Advancement Coordinators are critical positions on the College of Engineering's Advancement team, responsible for a variety of activities that support the College's strategic priorities and fundraising goals. Reporting to the Executive Administrative Specialist, the Advancement Coordinators will work collaboratively with teams across the Engineering Advancement Team to help ensure the College's philanthropic and reputational goals are met. The Advancement Coordinators should be able to adapt to changing business needs in the unit, including taking on new responsibilities, as necessary, to support the success of the overall team. **What You Will Do:** - Provide high-level calendar and administrative support and project management for the College's Advancement leadership team. - Manage the fast-paced schedule of the College's Advancement leaders, including scheduling complex, issue-sensitive meetings; arranging locations; gathering and distributing pertinent information; and evaluating the need to reschedule, postpone or relocate meetings based on changing priorities and emerging issues. - Support key strategic programs critical to the College, including the Dean's Advisory Board, Diamond Awards, and the identification, cultivation, solicitation and tracking of prospective donors. - Support stakeholder visits, meetings and events, including researching and drafting briefings, coordinating calendars and supporting communications and logistics. - Plan, organize and schedule recurring and ad hoc team meetings, activities and events, including coordinating all logistics and providing day-of event support. - Support the College's Advancement-related events, such as campus visits, private lunches and dinners, lab tours and departmental graduation events. - Provide day-of support for larger College of Engineering events and activities, including the Diamond Awards Gala, Scholar-Donor Lunch and Discovery Days. - Coordinate and support hiring, orientation and training processes for new employees. - Provide specialized support for the production and distribution of the College's alumni magazine and peer newsletters; oversee students preparing annual peer list update. - Support key donor stewardship activities including gift reports, acknowledgment letters, stewardship collateral and holiday card mailing. - Coordinate and support hiring processes across the organization by scheduling candidate interviews with multiple internal stakeholders. Work with the new employee's supervisor to schedule orientation and training. **MINIMUM REQUIREMENTS** High school diploma or equivalent AND two years of office or administrative support experience OR equivalent education/experience. **What You Bring:** · Ability to manage numerous competing priorities and adjust to a complex, rapidly evolving business environment. · Ability to work and communicate effectively with a variety of internal and external partners, including donors, volunteers and faculty. · Experience providing excellent customer service. · Demonstrated creativity, organizational ability and attention to detail. · Strong project management and planning skills. · Proficient in Microsoft Office, experience with project management tools such as Asana and a willingness to learn new systems and tools. · Reliable transportation for local travel and willingness to travel, when necessary. · Ability to lift 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down. **What You Can Expect:** · This position is a contract-classified role under the Service Employees International Union 925 (https://hr.uw.edu/labor/staff-unions/seiu-925/contract). · Hybrid work schedule with a minimum of three days in the office per week. · An open-minded and inclusive team that values diversity. · Cubicle/open workspace environment may result in higher noise levels and visual distractions. \#UWUAJOBS University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.