Admissions Coordinator Manager-RN - La Rabida Children's Hospital

La Rabida Children’s Hospital is hiring a full-time Admissions Coordinator Manager for the Patient Care Services department in Chicago, IL.

At La Rabida Children’s Hospital, our mission is simple: we’re dedicated to maintaining and improving the quality of life for our patients with complex conditions, disabilities, and chronic illnesses. The path to completing this mission, however, is often complicated.  Fortunately, we’ve got the best team around.  If you are looking for your next career opportunity to partner with a compassionate multidisciplinary collaborative team, we have the job for you. 

Job Summary:
This position functions as the manager of clinical liaison/relationships between La Rabida Children’s Hospital and other hospitals and healthcare organizations that serve as a referral base for La Rabida. The manager regularly works with the Admissions Coordinator, Case Managers, Social Workers, Physicians, Inpatient leadership, and nurses and families to ensure that appropriate patients are referred, prior authorization is approved, and patients are admitted to La Rabida in an appropriate time frame. This position also functions as the lead clinical position in relationship building and maintaining and establishing new referral patterns. In addition to supervising, Utilization Review.

Essential Functions:

• Accepts or assigns responses to all inquiry calls regarding possible referrals within one business day (for planned admissions) and immediately for all emergency and unplanned referrals. Facilitate communication between the referral source and appropriate clinical staff at La Rabida. In conjunction with nursing, respiratory, and the providers, facilitates the timely admission and/or transfer of patients to La Rabida. Acts as patient/family advocate in arranging for transfers. Oversee the overall transfer experience for both the referring organization and the patient and family.
• Chairs weekly La Rabida Admission meeting and oversees admission meeting minutes and other related information.
• Provides consultation to referral sources regarding the appropriateness of patients for admission to La Rabida, complex discharge planning issues, and up-to-date information regarding La Rabida services and programs. Attends or delegates attendance at weekly rounds at referring hospitals and other agencies as appropriate.
• Performs site visits for prescreening assessments as determined by department protocol. Gathers necessary information to determine the appropriateness of admissions based on clinical needs. Meets with families of prospective transfers for transitional care programs to explain the services of La Rabida.
• Provides direct supervision for the Admissions Coordinator. Admissions: Patient Care Coordinator and Utilization Review Coordinator. Plans and manages assigned staff to accomplish the hospital’s mission to provide safe, quality care to children with chronic diseases. This includes recruiting, scheduling, training, development, counseling/coaching, performance appraisals, recognition programs recommending merit and promotional adjustments, and disciplinary, and other personal actions in accordance with existing policies and procedures.
• Develop relationships with prospective referral sources. Identifies the needs of the referral source that La Rabida marketing and clinical personnel to identify/evaluate/recommend program enhancements and new opportunities for programs at La Rabida. Participate in outreach activities, including those in the La Rabida marketing plan.
  • Hospital CQI/QM program
  • Service excellence standards
  • Department policy and procedure manual
  • Employee handbook
• What we need from you:
  • Education: Graduation from an accredited nursing program. BSN preferred.
  • Related Work Experience: Minimum of six (6) years in inpatient pediatric nursing, PICU, or NICU experience helpful. Experience in a leadership/supervisor position is strongly preferred.
  • Licensure/Certifications: Current Illinois license as a Registered Nurse
  • Specialized Knowledge and Skills: Excellent clinical assessment skills, demonstrated knowledge of management of children with pediatric chronic conditions/disabilities. NICU experience preferred
  • Excellent written and oral communication skills
  • Ability to prioritize tasks and respond to multiple demands
  • Ability to delegate appropriately to the Admission Coordinator and Admissions: Patient Care Coordinator.
• What you will receive:
  • Competitive salary
  • Medical, dental, and vision
  • Pet insurance
  • Flexible Spending Account (FSA)
  • Life & disability insurance
  • Retirement savings plans & matching
  • Tuition reimbursement
  • Employee Assistance Program (EAP)
  • Generous paid time off & holidays
  • Free parking
  • Free breakfast and lunch on the last Friday of every month

La Rabida is a place unlike any other. We understand the needs of families with children dealing with the most serious or complicated of conditions with teams of the best healthcare providers in Chicago, we give continuous comprehensive care, education, and support, helping families face their unique obstacles head-on.

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