Admissions Coordinator - Longwood Manor Convalescent Hospital

We are seeking to hire an Admission Coordinator to join our Admissions team!

We care about your growth!  Join our team and receive leadership development opportunities to expand your career in the healthcare field, while receiving competitive pay and learning from colleagues in a positive environment.

Admissions Coordinator Requirements

• Knowledge of long-term care patient needs
• Fully vaccinated against COVID-19 including Booster shots
• Requires mental maturity to deal with fast-paced work environment
• Must be able to cope with mental and emotional stress related to working with persons who are ill, disabled, elderly and/or emotionally upset, and/or memory impaired
• Must be able to manage resident behavior that includes verbal outbursts, combative behavior, striking out, and memory impairment
• Ability to speak Spanish or any other non-English language helpful but not required
• Must be aware of and understand the needs of the residents

Primary Admissions Coordinator Responsibilities

• Complies with the facility’s attendance policy requiring regular, reliable, and punctual attendance
• Provides tours of facility, explains services, and distributes brochures
• Performs rounds every morning to assure vacant rooms are presentable during tours
• Determines primary and secondary payers. Obtains all pertinent documents, and prepares and types Admission Agreement
• Medicare: Verifies coverage for Part A & B. Obtains copy of resident’s Medicare card. Verifies available days, identifies prior stay, and secondary payer. Collects co-insurance on Private Pay patients
• Medi-Cal: Verifies eligibility; determines and collects share of cost, obtains TARs and Medi-Cal plastic ID card
• SSI: Notifies SSI of admission and assists in application for long-term care. o HMO: Verifies plan coverage, obtains authorization, number of days covered and copy of card. Verifies payer name and billing address, level of care, and determines co-payment
• Working with resident’s family or responsible party, obtains signatures on consent forms and assists in state and regulatory application process
• Initiates TARs on the day of admission on all patients with Medi-Cal coverage even if they are admitted under Medicare
• Educates social service and office staff on admitting functions to maintain admitting flow while Admitting/Marketing Coordinator is performing external marketing function
• Takes inquiries in completing the forms contained in the resident’s financial folder and admission packet
• Participates in admissions and rehab meetings
• Assists in calling hospital for referrals and daily follow-up
• Coordinates with case managers, discharge planners, and social workers from referral source to ensure smooth transfer of residents
• Conducts a tour of the facility as needed for discharge planners and families
• Informs nursing and other department managers of potential admissions
• Tracks HMO patient’s length of stay and progress
• Follows up with family members during placement on discharge status
• Participates in the internal quarterly quality assurance program
• Other duties as assigned by the Administrator

PAY SCALE:

Depending on a number of factors, including, but not limited to location, regularly scheduled work shift, knowledge, skills, experience, and expertise. 

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