Administrator 3 - Onsite at Viva USA Inc.
Astoria, NY 11105
About the Job
Title: Administrator 3 - Onsite
Mandatory skills:
Project Site Coordination
project process, project management, business process, Project Construction, Commissioning
administrative task, administrate reports
Engineering Base, Electrical Plant Design, Plant Document
site resource, construction, construction site, site management, site document, site logistics
document control, databases, filing systems, archives, electronic, hard copy
PCD, cable lists, connection tables, material supplies, change order, supply management
logistics, quality standards, data analysis, resource allocation, compliance regulations, project risk, inventory management
support, implement, documents, multitask, presentation, meetings, track record, table, charts, continuous improvement, installation
Description:
Job Title: Project Site Coordinator
The Project Site Coordinator assists the Site Manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project ap-proved processes, and enabling site resources to concentrate solely on their core competence scope. Will also be responsible for handling of all documents and Engineering Base on site except for PCD, cable lists and connection tables during the commissioning period when the Electrical Plant Designer is located at site.
The Project Site Coordinator strives to achieve a good overview of all processes and assets in the office and the site and to identify elements of waste for elimination and optimization of the activities within their scope of responsibility.
The Project Site Coordinator reports hierarchically to the Site Manager while assigned to a respective construction site and functionally to the Global Head of HVDC Site Management.
The role as Project Site Coordinator can be combined with Site Document controller as well as with Site Logistic Coordinator whenever the load of the assignments in a particular project allows for such multitasking role.
Roles and Responsibilities:
Collect, organize, and administrate reports regarding progress.
Support with the creation of progress, site, project, and management presentations
Attend meetings; take and distributing minutes of meetings and track the progress of the defined actions items
Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites
Track site personnel timesheets and working hours. Maintain a track record with table and charts of this information and share with required departments in the business
Keep an updated record of the client personnel on site.
Support the Site team with different reporting needs as may be required
Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
Identify and eliminate waste or non-added value activities within the area of responsibility
Maintain records/databases/filing systems/archives, in electronic and/or hard copy format.
Perform general administrative activities and provides backup support for others in case of sickness/absence/workload.
Support/arrange the translation of documents
Keep an updated record of the delivery situation.
Send and receive parcels.
Administrate living quarters.
Administrate site cars and local transportation.
Administrate Site offices and facilities.
Introduction of personal on administration and routines.
Regular contact, as required and authorized, with local suppliers and contractors, includ-ing housekeeping and security.
Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE).
Coordinate travel arrangements for site personal and visitors together with the home-office Business Mobility Coordinators, Travel Coordinators and Project Construction and Com-missioning Managers.
Receiving/returning all documents to/from the site.
Organize the binders at site.
Check the accuracy of the binders when they are received at site.
Mark and stamp the documentation for its use if not done at home office.
Print and update installation binders when revisions are received
Keep a record of signed transmittals (received by contractor).
Hand out documentation to:
Civil construction supervisor and civil contractors
Installation Supervisor/Specialists and installation contractors
Commissioning engineers.
Stamp copies handed out and mark that they are checked out and shall be returned to Site Documentation Controller after use.
Mark the Site Master documents that a copy has been checked out.
Mark the documents as checked in at their return
Gather and file red-changes and send the site master back to the Plant Document Controller.
Hand out necessary documents for implementing of revision / change orders and sign-off when implemented.
Keep track of all documentation changes, revisions and change orders and sign-off when implemented.
Secure handling and storage of Site Master.
VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at hr@viva-it.com for any complaints, comments and suggestions.
Contact Details :
Account co-ordinator: Ramadas Kumaresan, Phone No: (847) 786-5904, Email: staffing10@viva-it.com
VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008
staffing10@viva-it.com | http://www.viva-it.com
Mandatory skills:
Project Site Coordination
project process, project management, business process, Project Construction, Commissioning
administrative task, administrate reports
Engineering Base, Electrical Plant Design, Plant Document
site resource, construction, construction site, site management, site document, site logistics
document control, databases, filing systems, archives, electronic, hard copy
PCD, cable lists, connection tables, material supplies, change order, supply management
logistics, quality standards, data analysis, resource allocation, compliance regulations, project risk, inventory management
support, implement, documents, multitask, presentation, meetings, track record, table, charts, continuous improvement, installation
Description:
Job Title: Project Site Coordinator
The Project Site Coordinator assists the Site Manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project ap-proved processes, and enabling site resources to concentrate solely on their core competence scope. Will also be responsible for handling of all documents and Engineering Base on site except for PCD, cable lists and connection tables during the commissioning period when the Electrical Plant Designer is located at site.
The Project Site Coordinator strives to achieve a good overview of all processes and assets in the office and the site and to identify elements of waste for elimination and optimization of the activities within their scope of responsibility.
The Project Site Coordinator reports hierarchically to the Site Manager while assigned to a respective construction site and functionally to the Global Head of HVDC Site Management.
The role as Project Site Coordinator can be combined with Site Document controller as well as with Site Logistic Coordinator whenever the load of the assignments in a particular project allows for such multitasking role.
Roles and Responsibilities:
Collect, organize, and administrate reports regarding progress.
Support with the creation of progress, site, project, and management presentations
Attend meetings; take and distributing minutes of meetings and track the progress of the defined actions items
Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites
Track site personnel timesheets and working hours. Maintain a track record with table and charts of this information and share with required departments in the business
Keep an updated record of the client personnel on site.
Support the Site team with different reporting needs as may be required
Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
Identify and eliminate waste or non-added value activities within the area of responsibility
Maintain records/databases/filing systems/archives, in electronic and/or hard copy format.
Perform general administrative activities and provides backup support for others in case of sickness/absence/workload.
Support/arrange the translation of documents
Keep an updated record of the delivery situation.
Send and receive parcels.
Administrate living quarters.
Administrate site cars and local transportation.
Administrate Site offices and facilities.
Introduction of personal on administration and routines.
Regular contact, as required and authorized, with local suppliers and contractors, includ-ing housekeeping and security.
Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE).
Coordinate travel arrangements for site personal and visitors together with the home-office Business Mobility Coordinators, Travel Coordinators and Project Construction and Com-missioning Managers.
Receiving/returning all documents to/from the site.
Organize the binders at site.
Check the accuracy of the binders when they are received at site.
Mark and stamp the documentation for its use if not done at home office.
Print and update installation binders when revisions are received
Keep a record of signed transmittals (received by contractor).
Hand out documentation to:
Civil construction supervisor and civil contractors
Installation Supervisor/Specialists and installation contractors
Commissioning engineers.
Stamp copies handed out and mark that they are checked out and shall be returned to Site Documentation Controller after use.
Mark the Site Master documents that a copy has been checked out.
Mark the documents as checked in at their return
Gather and file red-changes and send the site master back to the Plant Document Controller.
Hand out necessary documents for implementing of revision / change orders and sign-off when implemented.
Keep track of all documentation changes, revisions and change orders and sign-off when implemented.
Secure handling and storage of Site Master.
VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at hr@viva-it.com for any complaints, comments and suggestions.
Contact Details :
Account co-ordinator: Ramadas Kumaresan, Phone No: (847) 786-5904, Email: staffing10@viva-it.com
VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008
staffing10@viva-it.com | http://www.viva-it.com
Salary
34 - 39 /year