Administrative Support Specialist - BLAIR SIGN PROGRAMS

ABOUT BLAIR SIGN PROGRAMS, INC.

We are a national design/build company with a reputation for excellence over twenty-five years of successful project delivery. Our primary focus is for property identity and retail branding (exterior signs) in the built environment for national retails and commercial retail developers. Our current plans for growth include an opportunity for a general and marketing administration assistant. This is not an entry level position and requires previous work experience with business-to-business companies. The ideal candidate will have prior experience in the exterior sign industry, or alternatively, in architectural products or related service industries and the below qualifications.

KEY RESPONSIBILITIES

General Administrative:

· HR tasks

· Events

· Office maintenance

· Vendor Management

· Operations & Client Maintenance

· Pop-up tasks & Providing support to Directors

Operations & Client Maintenance:

· Entering job data into data system

· Client invoicing

· Client data system entries

· Client Reporting

· Assisting with Variance projects

Accounting & Reporting:

· Account Receivables (client reporting, applying payments)

· Account Payables (vendor communication, vendor payments, problem solving, check runs)

· Cash Flow reporting (internal)

· Report analytics/results

· Credit card reconciliations (monthly)

· Monthly/quarterly projections and reports

· Problem solving /maintenance

· Misc. tasks from Accountant

· Managing POs Inventory

THE RIGHT CANDIDATE (EXPERIENCE & CHARACTERISTICS)

Ideal Experience:

· Proficient in excel

· Accounting experience and proficiency in QuickBooks

· Minimum of 2-year college degree

Characteristics, Mindset & Abilities:

· Ability to see big picture view

· Natural focus on constant improvement in processes & self

· Great at self-managing tasks and strives to excel in all that they do

· Tech savvy, enjoys researching and implementing new technologies

 BENEFITS

For the right candidate we offer:

· 401k/IRA

· Employer covered medical insurance

· A professional studio/work environment

· An excellent starting salary: $70K base, plus profit sharing (up to $70K, fully vested)