Administrative Support Specialist - Journeyman (OSBP) - Intecon-JW-9428

* Immediate Hire *

** Active Secret Security Clearance Required **

Job Role: Administrative Support Specialist – Journeyman (OSBP)
Location: Hybrid - Onsite with Telework Options (Theodore Roosevelt Building; 1900 E Street, NW; Washington, DC 20415)
Job Type: Full-Time (100%) / Exempt
Clearance: Active Secret clearance is required to be considered for this position.
Salary Range: $55K – $65K Annual
Job Posting Estimated Close Date: 1/31/2025

Overview:

INTECON, LLC is seeking a dynamic and detail-oriented Administrative Support Specialist to provide critical administrative and operational support to the Office of Small Business Programs and Industry Engagement (OSBP) within the Defense Counterintelligence and Security Agency (DCSA). This role is instrumental in ensuring the seamless daily operations of OSBP. Responsibilities include managing calendars, coordinating travel, preparing documents, maintaining records, and serving as a key point of contact for administrative functions. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and interpersonal skills.

Roles and Responsibilities:

• Administrative Support - Perform a comprehensive range of administrative duties to ensure the efficient functioning of OSBP, including:
  • Calendar management and scheduling.
  • Preparation of correspondence, reports, and other documents.
  • Coordination and management of travel arrangements (domestic and international).
  • Monitoring and tracking of tasks and deadlines.
  • Managing office operations, including supply procurement and inventory management.
  • Handling incoming and outgoing communication, including phone calls, emails, and messages.
  • Organizing, printing, filing, and distributing documents.
  • Processing mail and shipping packages, including overnight deliveries.
  • Other duties as assigned to support organizational goals and team requirements.
• Executive Assistance - Work directly with the OSBP Chief to manage their daily work routine, including:
  • Scheduling and coordinating meetings, speaking engagements, and travel.
  • Exercising discretion when prioritizing commitments and evaluating requests.
  • Acting as a gatekeeper for time and information flow.
• Serve as the Point of Contact for OSBP:
  • Serve as the primary liaison for OSBP on electronic taskings and correspondence.
  • Coordinate with internal and external stakeholders to manage calendar and meeting requests for the OSBP Chief.
  • Ensure timely and accurate communication and completion of requests..

Clearance Requirements:

• Active Secret clearance is required; Top Secret clearance is preferred.

Qualifications:

• Associate’s degree in Business Administration or a related field is required.
  • Equivalent years of experience or relevant certifications may be considered in lieu of a degree.
  • Advanced education or training in administrative support, task management, or related disciplines is preferred.
    
• At least 3 years of administrative support experience, with at least 1 year in a high-profile, fast-paced environment requiring tact and diplomacy.
  
• Demonstrated proficiency (2+ years) using task management systems (e.g., SharePoint, ServiceNow) to coordinate assignments and maintain records.
• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively in a high-paced environment.
• Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Suite, and SharePoint.
• Excellent written and verbal communication skills, with high attention to detail.
• Ability to adapt to shifting priorities and resolve issues efficiently while maintaining professionalism.
• Proven ability to work collaboratively with all levels of an organization, including senior leadership.
• General understanding of DoD security and administrative policies is preferred.

Why Join Us?

At INTECON, LLC, we are committed to providing exceptional service and innovative solutions to our clients. As part of our team, you will have the opportunity to contribute to meaningful projects, collaborate with skilled professionals, and grow your career in a supportive and dynamic work environment.

Benefits:

• Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.
• Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.
• Flexible Spending Accounts and Supplemental Plans Available.
• Company-paid Training and Development Programs.
• Educational Assistance Program.
• Generous Paid Time Off, Holiday Pay, and Sick Leave.
• 401k Retirement Plan with Company Match.
• Critical Illness and Accident Insurance.
• Employee Assistance Program.
• Health Advocacy Program.
• Financial Wellbeing Programs.
• MarketPlace Perks.

About INTECON:

Founded in 1999, INTECON (Integrity Consulting) is a wholly owned subsidiary of Aspetto, Inc., a distinguished product and technology firm renowned for its strategic enterprise life-cycle support. Leveraging Aspetto's expertise in the acquisition, design, deployment, and sustainment of Federal and Department of Defense (DoD) Tech and Tactical Systems, INTECON has established itself as a key player in the industry.

As a company certified in 8(a), HUBZone, and ISO 9001:2015 standards, and a proud recipient of the INC.5000 award on three occasions, Aspetto boasts an impressive array of capabilities. These include Enterprise IT & Cloud-Based Technologies, Software Development & Cybersecurity, Data & Analytics, Intelligence & Professional Services, Logistics, and Tactical Equipment.

Working in synergy with Aspetto, INTECON is committed to driving innovation and upholding quality standards, all while ensuring the security of our nation. Our client-centric approach prioritizes the delivery of innovative, responsive solutions that consistently exceed expectations. Together, Aspetto and INTECON stand as pillars of excellence, dedicated to serving our clients with integrity, ingenuity, and an unwavering commitment to national security.

INTECON is proud to be an Equal Opportunity Employer committed to fostering diversity and inclusivity. We firmly uphold the principle of Equal Pay for Equal Work, without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, eligible veteran status, or any other protected characteristic. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected.