Administrative Support Specialist, Eurofins Environment Testing - Air Toxics, Folsom, CA - Eurofins PSS Insourcing Solutions, LLC

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate. Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

The Administrative Support Specialist is responsible for managing a wide range of administrative, procurement, and accounts payable (AP) functions to ensure efficient daily operations. This includes setting up and maintaining client and vendor accounts, processing invoices and purchase orders, and liaising with vendors to resolve discrepancies. The position also supports office and facilities management by coordinating supply orders, maintenance services, and special event needs. Additionally, the role plays a key part in facilitating financial reporting, ensuring compliance with company procedures, and providing timely support to lab and management teams. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively in a dynamic environment.

Essential Duties and Responsibilities

Accounts Payable

• Setting up new clients and running credit reports for new clients
• Releasing Fin Holds
• Receiving, coding and submitting weekly AP packets to NSC
  • RNI Report
  • INR Report
• To include editing incorrect PO’s
• Calling vendors – Finding/Correcting Invoices/PO’s
• Credit Memos Folsom
• Reissued Invoices Folsom
• Weekly/Monthly Monitoring and Requests for Statements from vendors
• Creating PO’s for Ad hoc invoices
• Receive all invoices against all PO’s Daily/Weekly/Monthly in Coupa
• Monthly AP Accrual reporting to NSC
• Check requests in Coupa for Annual Fees
• Daily reporting of Revenue

Purchase Ordering-COUPA

• Weekly Nitrogen/Helium/Zero Air Gas Orders for each Tuesday delivery
• All purchase order requests from the lab other than Calibrating Standards: To include requesting quotes and/or updated quotes from vendors
• Placing/Receiving all orders in Coupa
• Creating/Maintaining blanket PO’s for bulk/monthly shipments
• Capex Orders
• Finding alternate items/vendors for items on backorder
• Providing manager with an updated Monthly Consumables spreadsheet prior to EOM
• Returning items ordered incorrectly and/or inquiring with the vendor
• Responding to lab employee emails on order statuses

Additional Responsibilities (Office/Facilities):

• Order supplies for the breakroom
• Order/upkeep office supplies for the lab “supply room”
• Call and schedule service for most maintenance (AC/electrical/copy machines)
• Follow up on said services for invoices (AP)
• Occasional Lunch/Coffee Pickups for Clients and visitors
• I-9 Submittals
• Assist with events/holidays
• Assists in sending out monthly customer statements.
• Picking up mail and distributing

• High School Diploma or equivalent; Associate or Bachelor’s degree preferred
• Minimum of two to three years of experience in Accounts Payable, Purchasing, or a related administrative role
• Authorization to work in the United States indefinitely without restriction or sponsorship
• Professional working proficiency in English is a requirement, including the ability to read, write and speak in English

Skills and Abilities

• Proficient in Microsoft Office Suite, especially Excel, Word, and Outlook
• Attention to detail
• Strong organizational skills
• Ability to read and write
• Basic computer knowledge
• Ability to work in a fast-paced environment
• Positive attitude and strong work ethic
• Excellent communication skills
• Additional preferences:
• Ability to work independently and as part of a team
• Flexibility to handle occasional tasks outside of core responsibilities, such as event support 

The position is full-time, Monday-Friday, 8 a.m.- 5 p.m., with flexibility of overtime and to change shift to meet business needs.  Candidates currently living within a commutable distance of Folsom, CA are encouraged to apply.

Compensation range: $25 - $27 per hour (DOE)

Eurofins Environment Testing (USA) provides a compensation range for informational purposes, the actual base salary may vary based upon, but not limited to, relevant experience and skill set, base salary of internal peers, business sector, and geographic location.

We support your development! Do you feel you don’t match 100% of the requirements? Don’t hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: https://careers.eurofins.com/ 

Company description: Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure :40 the products they supply are safe, their ingredients are authentic and labelling is accurate. The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in discovery pharmacology, forensics, advanced material sciences and agroscience contract research services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 35 years, Eurofins has grown from one laboratory in Nantes, France to 61,000 staff across a decentralised and entrepreneurial network of ca. 900 laboratories in 61 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products. In 2023, Eurofins generated total revenues of EUR 6.515 billion, and has been among the best performing stocks in Europe over the past 20 years.

As a Eurofins employee, you will become part of a company that has received national recognition as a great place to work.  We offer excellent full-time benefits including comprehensive medical coverage, life and disability insurance, 401(k) with company match, paid holidays, paid time off, and dental and vision options.

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.