Administrative Support Specialist - Peraton
Chantilly, VA
About the Job
Responsibilities
Peraton is seeking a highly organized and efficient Administrative Support Specialist to join our team. This role will provide crucial administrative support to senior leadership, program managers, and operational teams, ensuring smooth and efficient day-to-day program activities. The Administrative Support Specialist will be responsible for managing schedules, coordinating communications, preparing documentation, and handling logistics for meetings, travel, and events. The ideal candidate will have experience in administrative support within government or aviation-related settings and demonstrate strong organizational and communication skills.
Examples of duties include but not limited to:
- Provide comprehensive administrative assistance to senior program management and key personnel, including managing calendars, scheduling meetings, preparing agendas, and ensuring follow-up on action items.
- Draft, edit, and proofread program-related documents, reports, presentations, and meeting minutes. Ensure all materials are accurate, clear, and aligned with program requirements.
- Assist with coordinating various program activities, including internal and external meetings, events, and conferences. Ensure all logistics are managed, including venue selection, travel, and accommodations.
- Serve as a point of contact for communications within the program, including responding to inquiries, forwarding information to the appropriate parties, and maintaining timely communication with stakeholders.
- Organize and manage travel arrangements for program staff, including flight bookings, hotel accommodations, rental cars, and itineraries for both domestic and international travel.
- Assist in tracking expenses related to the program and ensuring that costs remain within budget. Support the preparation and reconciliation of financial reports, travel reimbursements, and other administrative costs.
- Organize logistics for meetings, briefings, and special events, ensuring all necessary materials and equipment are available. Take notes at meetings and prepare summaries or action item lists as needed.
- Maintain accurate records, including program files, documents, and correspondence. Assist in maintaining electronic filing systems and ensuring compliance with document retention policies.
- Identify and recommend improvements to administrative processes and workflows to increase efficiency and effectiveness across the program.
Qualifications
Required Skills:
- Associate’s or Bachelor’s degree in Business Administration, Public Administration, Aviation Management, or a related field, or equivalent experience.
- Minimum of 5 years of administrative support experience, preferably in a government or aviation-related environment.
- Previous experience in an aviation or defense-related program is a plus.
- Proficiency in resource management software, project management tools, and data analysis tools (e.g., Excel, Access, or similar systems).
Preferred Qualifications:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Familiarity with project management software (e.g., MS Project, Trello, Asana) is a plus.
- Experience with government program management systems (e.g., procurement, reporting, or budgeting systems) is a plus.
- Administrative support certifications (e.g., CAPM, executive assistant certifications) are desirable but not required.
Peraton Overview
Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world’s leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can’t be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we’re keeping people around the world safe and secure.