Administrative Support Specialist - American Association of Colleges of Osteopathic Medicine

AACOM is seeking a full-time, experienced Administrative Support Specialist who is highly organized, proactive and resourceful, to provide comprehensive administrative support to the office of the CEO and Executive Leadership Team at AACOM.  

If you are someone who: 

• Brings exceptional communication, multi-tasking and problem-solving skills 
• Thrives in a fast-paced, dynamic environment 
• Operates with the utmost professionalism, discretion, and attention to detail 
• Has strong customer service orientation and interpersonal skills 
• Has experience as an executive assistant or similar role supporting executives 

This may be the role for you! 

ABOUT AACOM 
Founded in 1898, the American Association of Colleges of Osteopathic Medicine (AACOM) is the leading voice for the education and training of physicians who practice osteopathic medicine in settings ranging from primary care to pediatrics. We support our member colleges of osteopathic medicine in their efforts to attract and train individuals who are fueled by a desire to make a difference in our healthcare system by treating the whole person and building a future emphasizing health and wellness for all people. 

There are currently 42 accredited colleges of osteopathic medicine in the United States. These colleges are accredited to deliver instruction at 67 teaching locations in 36 states. AACOM also plays an important part in establishing standards of excellence for medical education at these colleges, and in graduate medical education through internships and residencies at US medical centers, hospitals, clinics, and health systems. AACOM is an advocate for public health and healthcare policy in Washington. D.C. and state capitals and promotes medical research and innovation.  To learn more about AACOM, please visit our website, aacom.org.  

POSITION SUMMARY 

AACOM seeks a highly organized and resourceful Administrative Support Specialist to provide exceptional administrative support to the Office of the CEO and Executive Leadership Team. This role requires outstanding communication, multitasking, and problem-solving skills, combined with the ability to handle confidential information with the utmost discretion and professionalism. The ideal candidate thrives in a fast-paced, dynamic environment. 

WHAT YOU’LL DO 

The Administrative Support Specialist will play a crucial role in providing high-level support to the CEO and Executive Leadership Team, ensuring seamless day-to-day operations. Key responsibilities include managing and maintaining executive calendars, coordinating meetings, and handling travel arrangements with precision. Acting as a gatekeeper, the specialist will prioritize communications, prepare agendas, reports, and presentations, and handle sensitive information with the utmost discretion. 

This role involves serving as a primary point of contact for internal and external stakeholders, drafting correspondence, and facilitating communication across teams under the guidance of the Chief of Staff. The specialist will organize travel, meetings and events, ensuring flawless execution of logistical details. Administrative duties include managing budgets, tracking expenses, maintaining records, and overseeing office supplies. The role also encompasses support for strategic initiatives and special projects, enabling efficient decision-making for the leadership team. 

WHO WE NEED 

Our ideal team member will be a proactive and detail-oriented individual who: 

• Has proven experience supporting C-suite or senior executives. 
• Excels in Microsoft Office Suite and executive-level correspondence. 
• Demonstrates strong organizational, time management, and communication skills. 
• Thrives in fast-paced environments, balancing multiple priorities with professionalism and discretion. 
• Comfortable working with existing and emerging AI tools 
• Holds an associate or bachelor's degree in business administration or a related field (preferred). 

If you’re an adaptable, collaborative problem-solver who can anticipate needs and handle sensitive information with care, we want you on our team! 

WHAT WE DO FOR YOU 

• Annual bonus 
• 403(b) with generous 10% employer contribution 
• Medical, Dental, and Vision Insurance (effective on your first day) 
• Company-Provided Life Insurance, Short-Term Disability, and Long-Term Disability 
• Flexible Spending Account 
• 12 annual company paid holidays 
• Vacation & sick time benefits 
• Reimbursements - Tuition, Wellness & Cell Phone 
• And more! 

COMPENSATION & BENEFITS 
This is a full-time non-exempt position with health, dental, vacation and 403(b) benefits. The hourly rate for this position is $34 to $37 an hour at an estimated 37.5 hours per week. 

REMOTE / HYBRID 
This position is fully remote with some travel required. 

ADDITIONAL INFORMATION  
All your information will be kept confidential according to EEO guidelines.  

AACOM values diversity and is committed to creating an inclusive work environment. We provide equal employment opportunities for all applicants and employees. We do not discriminate based on any legally protected class or characteristic. Employment decisions are made based on qualifications, merit, and business needs. If you need assistance or accommodation due to a disability, please let your recruiter know.  

For consideration, interested candidates should submit a cover letter and resume. Your cover letter should address your experience, qualifications and why you are interested in joining the AACOM team.  

Please visit: https://aacom.org/ for more information about the organization.