Administrative Support at NESC Staffing

Administrative Support position

Position in the Contractor Management department responsible for the accurate auditing and processing of invoicing from external suppliers at the Orange Site. Position is responsible for understanding terms and conditions of multiple contracts and applying this knowledge to perform successful audit of subsequent billing under the contracts. Position will monitor gate log data, receive invoicing, perform audit of invoicing, and manage corrective actions from discrepancies arising from invoice audit through to successful contract compliance. Maintaining confidentiality is critical to position.

 

Position is responsible for the following job functions:

Audit of external contractor billing in a variety of formats, printing of billing for review and approval, auditing billing for compliance to terms and conditions of contracts, requesting corrective action, researching, and answering billing questions from external suppliers, accounts payable departments, and external contractor management services on site.

Adherence to monthly and weekly deadlines for processing invoices.

Presenting analysis of billing as needed for review of rates, spending volumes, aging invoicing, etc.

Research and respond to inquiries regarding billing issues, accounts payable issues, and any additional problems arising from non-compliant billing.

Develop written procedures and training material for documenting auditing processes for various contractor billing

Assisting in capital project management workflow of documentation, database systems and record keeping. Scanning and importing documentation, performing data cleansing activities in SAP system, and fulfilling role as backup to timekeeping position in department.

General clerical duties as needed on daily basis such as ordering supplies, completing expense reports, arranging meetings.

Assist with special projects as needed.

 

Person in position must have:

Ability to read and understand contract terms and conditions to fulfill audit role and ensure accurate billing from suppliers. Review and verify accuracy of billing and supporting documentation as required by contract terms and conditions.

Ability to effectively interact and communicate with staff of various levels internal and external to organization.

Ability to multi-task, handling multiple requests and competing priorities.

Qualifications

Associate Degree in Accounting, Business, or related discipline or 3-5 years or more hands-on billing/auditing experience

Operate office equipment including personal computer, copiers, and 10-key calculator.

Demonstrate proficiency with MS Office suite with emphasis on Excel software skills.

Experience in SAP modules preferred. Possess excellent interpersonal, verbal, and written communication skills with a service-oriented mindset and professionalism.

Outstanding problem solving skills, strong organization skills and attention to detail, ability to prioritize and organize work flow, and use time efficiently.

Self-directed and able to perform when dealing with time-sensitive deadlines.

Flexibility to work additional hours as needed.