Administrative Support - CornerStone Staffing

CornerStone Staffing is seeking anAdministrative Coordinatorwith strong knowledge of managing calendars, booking travel and supporting a team of 5+ managers. Are you highly organized, do you thrive in a busy schedule? If so we have the right job for you!

Job Title: Administrative Coordinator

Location: REMOTE (available for all time zones)

**Must live in TX, AZ, NC, FL**

Pay Rate: $20 - $22/hr

Hours: 40 hours a week / Week starts on Sunday

Job Details:

Primarily responsible for managing multiple and/or complex calendars, coordinate domestic/international travel arrangements, and expense reporting.

Will also manage complex administrative support activities, and occasionally assisting supervisor in coordination of management issues, (i.e., focal reviews, goals and department/staff goals and objectives).

Additional responsibilities include independently coordinating calendared meetings, complex onsite/offsite meetings, leading administrative projects, providing management with status/activity reports,.

Assisting staff members with the compiling documents for submissions, formatting, and distribution of submissions.

Will also be responsible for taking, transcribing, and distributing meeting minutes, project tracking (i.e. budget, database, timelines), as well as demonstrating the ability to interact with outside vendors and various levels of management.

Skills:

Administrative support experience, comfortable using multiple computer systems, able to shift gears and be comfortable with ambiguity, must be able to recognize priorities and reorganize priorities for staff that they are supporting, proactive in thinking and able identify potential issues, track action items, provide ongoing communication to team to stay on track, look for areas of continuous improvement

MS Outlook, Word, Excel, and PowerPoint in an office setting.

Top 3 Skill Sets:

• Experience supporting multiple individuals

• Experience tracking action items and calendaring

Basic Qualifications

Associate degree and 2 years of experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of experience

Top 3 Must Have Skill Sets:

Attention to Detail, Contracting experience, Concur knowledge, Outlook

Day to Day Responsibilities:

• Manage multiple complex calendars by setting up and coordinating virtual and/or in-person meetings across multiple time zones

• Coordinating processes including invoicing, purchase orders, mailings and courier/deliveries

• Coordinating Guest Speaker/Consultant Process with Science Exchange

• Support department SharePoint initiatives by creating and maintaining SharePoint sites

• Maintain department email distribution lists

• Preparing agendas and taking action-items as the need arises

To Apply for this Job:

Click the Apply Online button at the top of this page, then:

• If you are currently registered with CornerStone Staffing, click the I have a username and password and want to log in button to add yourself as a candidate to this job.

• If your are NOT currently registered with CornerStone Staffing, click the I need to registerbutton to complete the application andselect the office location closest to you.