Administrative Support Assistant - System Studies and Simulation, Inc. (S3INC)

4024

S 3 , Inc. is a rapidly growing woman owned small business founded in 1991, headquartered in Huntsville, AL, that provides technical, programmatic, and logistic services to U.S. Department of Defense, other U.S. Government agencies, and Partner Nation militaries, co-located with Government requirements. The S 3 , Inc. staff is 70% veterans. The company operates under an ISO 9001/AS9100 certified Quality Management System.

S 3 , Inc. has wholly owned subsidiaries that expand the customer base and increase our annual growth rate: KBFS - provides aviation pilot training, heavy lift, aircraft maintenance, and related aircraft services to Government and commercial requirements IAW multiple FAA certifications; S3I - provides OCONUS FMS technical services, maintenance, and aviation platform training; and GLSS - provides SCA/CBA contract aviation maintenance.

S 3 , Inc. and subsidiaries are recruiting to expand and develop operations to staff for contract growth. At S 3 , Inc. we're proud to offer above industry standard benefits and encourage our team members to build a fulfilling career with our mission-focused leadership. Come work with us and let's build something great together!

Military experience is a plus.

S 3 , Inc. has an immediate requirement for an Administrative Support Assistant to support programs on Redstone Arsenal, AL.

Position Description:  

The Administrative Support Assistant role involves serving as the Subject Matter Expert (SME) for MS Office Suite Applications in support of SHIELD PMO.

Responsibilities :

• Arrange and manage schedules and calendars, strategize travel plans and itineraries, and monitor travel arrangements.
• Support board reviews and processes.
• Prepare, arrange, coordinate, communicate and execute meetings, conferences and other events.
• Prepare and format correspondence, reports, briefings, meeting minutes and other content drafted by management, technical personnel and other staff.
• Assist in providing graphics support and illustrations to be included in documents.
• Effectively oversee and monitor repetitive and high-priority inquires, encompassing tasks, data inquiries, and submission requests. 
• Transmitting documents and data files, provide electronic records management, maintaining a document and data repository, and establishing a workspace for document coordination.

• Requires a BS/BA degree and two years of relevant experience or a High School diploma and 6 years of relevant experience.
• Must be 4 out of 5 proficiency with MS Office Suite.
• Requires experience handling various administrative tasks, including analyzing, researching, and coordinating documentation, briefings, spreadsheets, and reports in previous roles as an Administrative Support Assistant.
• Must have managed and tracked recurring and priority requests for information to include: action items, data calls, and submission requests.
• Must have prepared and formatted correspondence, reports, briefings, meeting minutes and other content drafted by management, technical personnel and other staff.
• Experience coordinating with internal and external stakeholders, managing calendars, conference rooms, and various administrative processes and supporting board reviews and processes.
• Experience transmitting documents and data files, providing electronic records management and document and data repository support, and creating document coordination workspace.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. If you are unable or limited in your ability to use or access the S 3 Inc. Careers Page as a result of your disability, you can request reasonable accommodations by calling (256) 539-1700 Ext 1127 or by sending an email to: recruiter@s3inc.com . Thank you for your interest in S 3 Inc.