Administrative Specialist at Arizona State University
TEMPE, AZ 85287
About the Job
Arizona State University
Administrative Specialist
Campus: Tempe
JR102042
End Date: February 13, 2025 (13 days left to apply)
Apply before midnight Arizona time
Department Statement:
- At ASU, we care about our employees. We offer a total rewards package that includes:
- AZ state school tuition reduction for employees and their dependents and spouse; all available on day one of employment.
- Competitive wages.
- Disability and leave program for income protection.
- Employee assistance for confidential and free behavioral health services.
- Generous accrual of paid sick and vacation time.
- Low cost dental, health, life and vision insurance benefits; all available on day one of employment.
- Paid adoption and fertility subsidies.
- Paid time for professional development and volunteering.
- Retirement programs with employer match; designed to promote long-term savings and provide income upon retirement.
- Wellness program for preventative health education and screenings.
- Wide variety of employee discounts through ASU partnerships
More info can be found here: (https://cfo.asu.edu/benefits)
Job Description:
Salary Range:
$50,000 - $60,000 annually; DOE
Essential Duties:
- Manages or assists in the management of the executive's calendar.
- Works closely with other university offices in coordinating the executive's involvement in university events.
- Coordinates and arranges for the executive's travel.
- Coordinates or assists in coordinating events, including arranging equipment and catering; sending invitations and managing RSVPs.
- Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up.
- Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved.
- Provides word processing, transcription of dictation, and processing of correspondence and e-mail.
- Answers phones, greets visitors, and directs questions to appropriate offices for resolution.
- Schedules and may attend meetings and conferences.
- Maintains files; completes requests, records, submits and tracks all purchase requests/vouchers.
- Provides back-up to other staff in the office.
Desired Qualifications:
- Experience calendaring for an executive in a busy, high level role
- Experience with the Microsoft suite including Outlook
- Excellent organizational and communication skills
- Demonstrated experience remaining calm under pressure
Working Environment:
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%). Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%). Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.; Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.; Supervises designated employees that include hiring, training, evaluations, disciplinary actions and scheduling.
This position reports to the department administrator.
Minimum Qualifications:
High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Instructions to Apply
Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:
https://www.myworkday.com/asu/d/inst/1$9925/9925$1966.htmld
To be considered, your application must include all of the following attachments:
- Cover letter
- Resume/CV
Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco ;
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
About Us
Notice: If you are a Current Employee or Contingent Worker, please log into Workday to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
About Arizona State University
Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.
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